How to Change the Theme of Outgoing Emails in Microsoft Outlook

Microsoft Outlook has a default theme with a white background and black text. However, you can customize the look to your liking. The More Stationery button allows you to change the default font, background, and text color of your emails. Here’s how to do it.

How to Change the Microsoft Outlook Theme for an Outgoing Email

When composing an email on Microsoft Outlook, you can change the content and appearance. Changing the appearance of outgoing emails individually is a preferable option when you have different recipients. Here’s how to change the theme of an outgoing email on Microsoft Outlook:

1. Click the Start button and type “Outlook” to search for the app.

2. From the results, click on the Microsoft Outlook app to open it.

3. Click the Home tab of the Microsoft Outlook Ribbon and then click on the New Items button to view the drop-down.

4. From the drop-down, click on the “E-mail Message Using” option.

Step 5: Choose More Stationery to open the Theme or Stationery window. This window is split into two boxes. The left box displays theme options, and the right box shows the appearance of the selected theme.

Step 6: Scroll through the options under ‘Choose a Theme’ and select your preferred theme.

Step 7: Choose your theme and personalize it by selecting additional options such as Vivid Colors, Active Graphics, or Background Image.

Step 8: Click OK to save your new theme selection and close the Theme or Stationery window. Your new theme should be applied to your outgoing Outlook email.

How to Change the Microsoft Outlook Theme for All Outgoing Emails

Instead of changing the theme for every Outlook email you send, you can set a new default theme for all your emails. Here’s how:

Step 1: Click the Start button and search for Outlook.

Step 2: Click on the Microsoft Outlook app to open it.

Step 3: Click on the File tab on the Microsoft Outlook Ribbon.

Step 4: At the bottom of the Microsoft Outlook page, click the Options button to open the Outlook Options window.

Step 5: Select Mail on the left sidebar.

Step 6: Scroll to the Compose messages section on the Mail menu and click the Stationery and Fonts button to launch the Signatures and Stationery window.

Step 7: In the Stationery and Fonts window, click the Personal Stationery tab.

Step 8: Click the Theme button in the Personal Stationery tab to open the Theme or Stationery window. This window has two boxes: the left box displays theme options and the right box shows the appearance of any selected theme.

Step 9: Scroll through the options under ‘Choose a Theme’ and select your preferred theme.

Step 10: Once you’ve chosen a theme, some themes may offer additional personalization options like Vivid Colors, Active Graphics, or Background Image that you can select.

Step 11: Click OK to close the Theme or Stationery window.

Step 12: On the Signatures and Stationery window, click the drop-down next to Font.

Step 13: Choose from the following options:

– Use theme’s font

– Use my font for replies and forwarded messages

– Always use my fonts

Step 14: Choose either ‘Use my font when replying and forwarding messages’ or ‘Always use my fonts’, and the Font button will be available under ‘New mail messages’ and ‘Replying or forwarding messages’. Click the Font button to open the Font window and select your font.

Step 15: Click OK to close the Font window.

Click OK to close the Signatures and Stationery window and save your changes.

After updating your Microsoft Outlook theme, you can email your contacts. You can add a contact to Microsoft Outlook in different ways. This includes adding a contact from a received email, manually creating a new contact, or importing the contact from a file.