How to See Edit History in Google Sheets and What to Do if You Can’t

How to See Edit History in Google Sheets and What to Do if You Can’t

Collaborating on a document in Google Sheets is incredibly easy. However, when multiple people are working on the same document, it may be helpful to track changes and view saved versions. In this article, we will guide you through the process of viewing the edit history of a Google Sheets document.

How to See Edit History in Google Sheets and What to Do if You Can’t

Version history allows you to see changes made to a document and to individual cells. You can also revert to a previous version or delete the version history. But what exactly is version history and who can access it in Google Sheets?

What Is Version History in Google Sheets

Version history in Google Sheets shows all changes made to a document, including the date, time, and person who made the change. However, you need read and write access to view version history. Additionally, the document must have the ‘See Changes’ option enabled. You can view the version history on a web browser on Windows or Mac, but not on the iPhone and Android apps. The apps only show the number of changes made. Here’s how to view version history in Google Sheets on a web browser.

View Google Sheets Version History

To track changes in a Google Sheets document, follow these steps:

1. Open a Google Sheets document in your web browser.

2. Click on the clock icon in the second toolbar above the spreadsheet.

3. Alternatively, go to File > Version History > See Version History.

4. A sidebar will open displaying the different versions of the spreadsheet and the details of when and by whom it was saved.

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5. Click on a version to open the spreadsheet and view the highlighted additions and changes.

You can expand the version and view each activity in the document before it was saved. Additionally, you can see the date and time when the activity or version was saved. If you want to restore a version on Google Sheets, here’s how you can do it. Also, you can use the keyboard shortcut ‘Ctrl + Alt + Shift + H’ on Windows or ‘Command + Option + Shift + H’ on Mac to access the edit history feature in Google Sheets.

Restore to a Previous Version in Google Sheets

To restore a previous version of your spreadsheet on Google Sheets, click on the three dots icon next to the desired version and select ‘Restore this version’. This will replace the current version with the data and content from the selected version.

To undo this action, simply return to the last version before restoring the document with an earlier version, which can be done in the same version history tab.

If you want to create a separate spreadsheet from a specific version, use the ‘Make a Copy’ option, and a new spreadsheet with the contents of that version will appear.

How to See Edit History in Google Sheets and What to Do if You Can’t

How to Rename the Specific Versions on Google Sheets

To track version history in Google Sheets, name each version. This helps with collaboration and communication in a document. Here’s how to name your current version in Google Sheets.

Step 1: Open your Google Sheet document by clicking on File at the top of the spreadsheet.

How to See Edit History in Google Sheets and What to Do if You Can’t

Step 2: Select Version history, then ‘Name Current Version’.

Step 3: Name the current version of your Google Sheets document.

How to See Edit History in Google Sheets and What to Do if You Can’t

If you want to name an older version of the document, click on the three dots icon next to the version in the version history tab and select ‘Name This Version’. Let’s show you.

2. Name the Older Version

Step 1: Open your Google Sheet document and click File.

How to See Edit History in Google Sheets and What to Do if You Can’t

Step 2: Click on Version history > ‘See version history’.

How to See Edit History in Google Sheets and What to Do if You Can’t

Step 3: In the version history sidebar, click on the three dots icon next to the version you wish to rename and select ‘Name this version’.

Step 4: Now, give a name to it.

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How to See Edit History in Google Sheets and What to Do if You Can’t

Check Individual Cell History on Google Sheets

To check the changes made to a specific cell in Google Sheets, follow these steps:

1. Open your Google Sheet document.

2. Right-click on the desired cell.

How to See Edit History in Google Sheets and What to Do if You Can’t

Step 2: Click on ‘Show edit history’.

How to See Edit History in Google Sheets and What to Do if You Can’t

You can now see the edit history of a specific cell. Use the buttons in the box to view previous edits.

How to See Edit History in Google Sheets and What to Do if You Can’t

Delete Version History on Google Sheets

Google Sheets does not have the option to delete the version history. However, you can erase the version history by creating a duplicate of the spreadsheet document. Note that the version history will still remain on the source document unless you delete the document itself. Here’s how to do it:

Step 1: Open your Google Sheets document and click on File.

How to See Edit History in Google Sheets and What to Do if You Can’t

Step 2: Click on ‘Make a copy’.

How to See Edit History in Google Sheets and What to Do if You Can’t

The duplicate version of the spreadsheet without the version history will appear in a new tab.

View Google Sheets Activity on iPhone and Android

You cannot see the version history in detail on the Google Sheets app on iPhone and Android. However, you can still see the activity and who made the changes on the document.

Step 1: Open the Google Drive app on your iPhone or Android phone.

Step 2: Find and click on the three dots icon next to the document you wish to access.

Step 3: Click on ‘Details and Activity’.

How to See Edit History in Google Sheets and What to Do if You Can’t How to See Edit History in Google Sheets and What to Do if You Can’t

Step 4: All activities can be viewed in the Google Sheets document.

How to See Edit History in Google Sheets and What to Do if You Can’t

Here is everything you need to know about viewing and managing the version history in Google Sheets. If you encounter any issues viewing the version history, follow these steps.

Fixes if You’re Unable to View Version History in Google Sheets

Here are a few reasons why you cannot view the version history in Google Sheets:

– It’s not possible to view the version history.

– There are limitations to accessing the version history.

– Viewing the version history is not supported.

– The version history view is unavailable.

– You cannot access the version history.

Always enable the Show Changes option before creating a Google Sheets document to view the edit history and activity. Here’s how:

Step 1: In the Google Sheets document, click on File > Version history > See version history.

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How to See Edit History in Google Sheets and What to Do if You Can’t

Step 2: Make sure you have checked ‘Show Changes’.

How to See Edit History in Google Sheets and What to Do if You Can’t

Disabling the option does not delete the version history. Ensure you enable it before writing the document. Enabling it later only shows the version history and changes after enabling.

Google Sheets has an auto-save feature, but only when connected to the internet. If you work offline and close the tab before going online, Google Sheets won’t save the changes, and they won’t appear in the version history.

3. Ensure You Have Access to the Document

If you don’t own the document, you must have full access to see and track changes in a Google Sheets document. If you created the document, choose the ‘Editor’ option to share it with someone who wants to see the edit history.

How to See Edit History in Google Sheets and What to Do if You Can’t

FAQs on Google Sheets Edit History

1. Yes. You can open the Google Sheets document in desktop mode on any web browser of your phone and access the version history.

2. No. You can’t view the version history on a Google Sheets document with Commentor access.

3. You can either restore the particular version as the latest version to edit it or make a copy of it and edit it separately.

Track Changes in Google Sheets

We hope this article helps you view version history on Google Sheets easily. This way, you can effectively track the progress made on a Google Sheets document with your team. We also hope Google releases the version history feature in the Google Sheets app for iPhone and Android.

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