How to Schedule a Meeting in Microsoft Teams

How to Schedule a Meeting in Microsoft Teams

Whether you are a fan or not, it cannot be denied that Teams play a major role in businesses, startups, and enterprises. Apart from channels, file collaboration, and messaging, Teams also let you compose or join a meeting. If you are new, read along to learn how to set up a Teams meeting.

How to Schedule a Meeting in Microsoft Teams

Microsoft Teams allows you to create polls, share stickers, gifs, and approve requests. However, a dedicated voice or video meeting with team members is unbeatable. You can easily create a Teams meeting from a channel, chat conversation, or Microsoft Outlook.

Schedule a Meeting in Microsoft Teams via Calendar

We will use Microsoft Teams desktop apps in the screenshots below. Microsoft uses the same user interface on Windows and Mac. We have used the steps from the Windows app. You can follow the same on Mac to set up a meeting.

First, download Microsoft Teams on the desktop.

We recommend setting up a Teams meeting via a calendar. So you can check your schedule and avoid clashes with existing events. Microsoft Teams also supports Google Calendar to check your plan.

Step 1: Open Microsoft Teams on Windows or Mac. Select Calendar.

Step 2: Select ‘Add Google Calendar’ and sign in with your Google account.

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How to Schedule a Meeting in Microsoft Teams

To start a new meeting, click on ‘New meeting’ in the top-right corner.

How to Schedule a Meeting in Microsoft Teams

Step 4: Enter the meeting title, attendees, start date, end date, location, and notes. Microsoft offers a feature-rich text editor for meeting details.

How to Schedule a Meeting in Microsoft Teams

During the meeting period, you can show yourself as Busy or Tentative. Save in the top-right corner. Check the newly-created meeting in your calendar.

Set up Microsoft Teams Meeting via a Channel

To quickly create a Teams meeting from a channel, follow these steps. Open a channel in Microsoft Teams and click Meet in the top-right corner.

How to Schedule a Meeting in Microsoft Teams

Step 2: Enable the camera and microphone, and join the meeting.

How to Schedule a Meeting in Microsoft Teams

You can copy the meeting link and invite participants from the menu.

Compose a Teams Meeting in a Conversation

Unfortunately, Microsoft has removed the ‘Schedule Meeting’ option in individual chats. You can easily make a voice or video call instead. Here’s how:

Step 1: Open a personal chat in Microsoft Teams.

Step 2: Click the phone or video icon at the top-right corner.

How to Schedule a Meeting in Microsoft Teams

Create a Teams Meeting From Microsoft Outlook

If you have installed Teams add-in to your Outlook account, you can use Outlook web or native apps to create a Teams meeting. Visit Microsoft Outlook on the web. Select Calendar from the sidebar.

How to Schedule a Meeting in Microsoft Teams

Step 2: Select the New event option at the top.

How to Schedule a Meeting in Microsoft Teams

Step 3: Enter meeting details, participants, time, and date, and enable the Teams meeting toggle.

Contact the admin if you don’t see the Teams meeting toggle in the Outlook calendar.

Use Teams Mobile App to Schedule a Meeting

Microsoft offers feature-rich Teams mobile apps. If you are away from your desktop and want to schedule a quick meeting, use the steps below.

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Note: We have used the Teams app for Android in the screenshots below. You can follow the same on the Teams app for iOS to set up a meeting. Step 1: Download the Microsoft Teams app on your phone. Step 2: Open the app and sign in with your account details. Select the Meetings tab.

How to Schedule a Meeting in Microsoft Teams

Step 3: Tap + and enter the meeting name, date, and time. Hit the checkmark. You can’t invite attendees and add other details from the same menu. You must copy the Teams invite link and share it with others.

How to Schedule a Meeting in Microsoft Teams

Step 4: Share the meeting invite or copy the meeting link. Tap Meeting options to adjust privacy settings like ‘Who can bypass the lobby’ and ‘Who can remain present’ in the meeting. Tap Save.

How to Schedule a Meeting in Microsoft Teams

You can check your upcoming meetings in the calendar view. You can always tap on the meeting to edit or delete it.

Compose a Teams Call From Outlook Mobile

You can start a Teams call from Outlook mobile app.

Step 1: Open Outlook on your phone. Tap the compose icon.

Step 2: Select Teams call. Choose your Teams account and start a meeting. You can share meeting invites and add participants to a call.

How to Schedule a Meeting in Microsoft Teams

Enjoy a Smooth Communication in Teams

If someone is outside your organization, you can invite them to a meeting by providing their email address. Share your experience with Teams in the comments below.

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