How to Schedule a Meeting in Google Meet: 4 Best Ways

How to Schedule a Meeting in Google Meet: 4 Best Ways

Learning how to schedule meetings has become essential with the rise of online classes and virtual meetings. Google Meet, a video conferencing tool, offers a convenient way to schedule and join meetings. This article will guide you on scheduling a meeting in Google Meet.

How to Schedule a Meeting in Google Meet: 4 Best Ways

We will guide you through methods to schedule meetings in Google Meet. The steps are the same for Windows, Mac, Android, and iOS. Make sure you log into your Google account before proceeding. Let’s start.

To begin a Google Meet, create a meeting link. This link is unique and will expire if not used after 365 days or when everyone leaves the meeting. Check that your camera, microphone, and internet are working properly before starting the meeting.

1. Start Meeting on Your PC

Step 1: Open Google Meet on your Windows or Mac.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Step 2: Click on the New meeting button. Note: If joining a meeting, enter the code and join using the tab next to the New meeting button.

How to Schedule a Meeting in Google Meet: 4 Best Ways

You have three options to choose from. Step 3: Select the option of your choice.

– Create a meeting for later: This will help you create and share future meetings.

– Start an instant meeting: This option will help you create and join a meeting immediately.

– Schedule in Google Calendar: This option will take you out of Google Meet onto Google Calendar, where you can create an event that can be scheduled and shared among others.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Once you select the option, you can share or schedule the meeting on Google Meet. If you don’t have access to your PC but still want to join or schedule a meeting, you can use your phone as well.

2. Start a Meeting on Mobile App

Note : Download the Google Meet app on your device before following the steps. Step 1 : Open Google Meet on your mobile device.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Step 2: Tap on the New meeting button at the top.

Note: To join a meeting, tap on the ‘Join with a code’ button next to the New meeting, enter the code, and tap on Join.

How to Schedule a Meeting in Google Meet: 4 Best Ways

You will have three options to choose from, just like on a PC. Select your preferred option: ‘Get a meeting link to share,’ ‘Start an instant meeting,’ or ‘Schedule in Google Calendar.’

How to Schedule a Meeting in Google Meet: 4 Best Ways

Once you decide on the option, you will get a code that can be shared among the participants to join. If you are on Gmail and want to quickly create a meeting without leaving the site, you can. Let’s jump to the next method.

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Method 2: Start a Meeting Using Gmail

Google has integrated its professional tools into Gmail for better coordination and teamwork. You can schedule meetings using Google Meet, schedule a calendar event using Google Calendar, and more.

Scheduling a meeting using Gmail is the quickest way to start or join a meeting. However, unlike creating a meeting on Google Meet, when you create one in Gmail, you don’t get an option to schedule a meeting in Google Calendar.

Step 1: Open Gmail on your Windows or Mac.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Step 2: Click on the Meet option below the Mail button.

Note: If you can’t see the option, go to Gmail settings by clicking on the gear icon in the top right > select ‘See all settings’ > go to ‘Chat and meet’ > select ‘Show the Meet section in the main menu’ > click Save changes.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Step 3: Click on the New meeting button in the Meet section.

Note: If you are joining a meet, choose the ‘Join with a code’ button and click Join.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Step 4: A new window opens with details of your meeting.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Sending Invites and Starting Meetings

To send an invite, click on Send and choose ‘Copy meeting invite’ or ‘Share via email.’ To start a meeting immediately, click on Join now and share the meeting link with the necessary person(s).

How to Schedule a Meeting in Google Meet: 4 Best Ways

2. Start on Mobile

To start a meeting on mobile without the Meet app, use Gmail. If you don’t have Gmail, download it first. Follow these steps:

Step 1: Open Gmail on your Android or iOS device.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Tap on the video camera icon next to the mail icon.

How to Schedule a Meeting in Google Meet: 4 Best Ways

You see the same interface as Google Meet, which you are already familiar with. This means the steps are similar from here on.

Step 3: Tap on the New meeting button at the top.

How to Schedule a Meeting in Google Meet: 4 Best Ways

You have three options to choose from, just like on a PC. Step 3: Select the option you want: ‘Get a meeting link to share,’ ‘Start an instant meeting,’ or ‘Schedule in Google Calendar.’

How to Schedule a Meeting in Google Meet: 4 Best Ways

Once you decide on an option, you will receive a code that can be shared with participants for joining. If you use Google Chat, you can also create and invite users for meetings. Keep reading.

Method 3: Start a Meeting From Google Chat

Google Chat is similar to Hangouts, but with Slack-like features for collaboration. You can access Google Chat through Gmail or by downloading the standalone application on Android or iOS. Like Google Meet, you can create and share meetings using Google Chat.

Creating a meeting in Google Chat is unconventional but easy. To begin, open Google Chat on your Windows or Mac.

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How to Schedule a Meeting in Google Meet: 4 Best Ways

Step 2: Click Start a chat or the plus (+) button and click Start chat. Note: You can access Google Chat using Gmail by clicking on the chat icon below the Mail option in the left pane. If you don’t see the option, go to Gmail settings by clicking the gear icon in the top right > click ‘See all settings’ > go to ‘Chat and meet’ > choose Google Chat > click Save changes.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Step 3: Click on the ‘Add video meeting’ icon.

How to Schedule a Meeting in Google Meet: 4 Best Ways

This will generate a Google Meet link for the other person to join. Step 4: Click on the Send button. Note: Google Chat does not allow you to join the meeting with a code. The link is the only way to join it.

How to Schedule a Meeting in Google Meet: 4 Best Ways

The ability to schedule meetings in Google Calendar is not available when creating them in Google Chat, unlike Google Meet and Gmail.

2. On Mobile

For this method, you don’t need the Google Meet app. However, you must have the Google Chat app installed on your Android or iOS device. Once downloaded, follow these steps.

Step 1: Go to Google Chat on your Android or iOS.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Step 2: Tap the New chat button or select the person from the existing chat.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Step 3 : Tap on the plus (+) button and select Meet link.

Note : You can directly tap on the phone or video camera icon to call the person.

How to Schedule a Meeting in Google Meet: 4 Best Ways How to Schedule a Meeting in Google Meet: 4 Best Ways

This will generate a Google Meet link for the other person to join.

Step 4: Tap on the Send button.

Note: Google Chat does not allow you to use the meeting code. The link is the only way to join the meeting.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Similar to Gmail, you cannot schedule a meeting created using Chat in Google Calendar like Google Meet. If you prefer scheduling a meeting through Google Calendar rather than an instant or one-on-one meeting, move on to the following method.

Google Calendar not only helps you stay organized, but also offers a convenient way to schedule meetings. With Google Calendar, you can schedule meetings without having to go to Google Meet. You can also check the schedules of other participants (if shared) and schedule the meeting accordingly. Furthermore, Calendar allows you to email meeting invitations to participants, giving them the choice to accept or decline. This is undoubtedly one of the most convenient ways to schedule meetings.

1. Schedule On PC

Step 1: Go to Google Calendar on your Windows or Mac.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Step 2: Click the Create button.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Step 3: From the menu, select Event.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Step 4: In the pop-up, input a meeting title, select a date and time, invite guests, and click ‘Add Google Meet video conferencing.’

How to Schedule a Meeting in Google Meet: 4 Best Ways

This will generate a link for Google Meet. You can adjust the Meet settings by clicking on the gear icon. Step 5: Click Save when finished.

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How to Schedule a Meeting in Google Meet: 4 Best Ways

Creating an event on Google Calendar will automatically notify participants via email, providing them with a Google Meet link to join the scheduled meeting. If you’re unable to use a computer, you can still create and schedule a meeting on Google Calendar. Continue reading to learn how.

2. Schedule a Meeting On Mobile

Scheduling a meeting using the Google Calendar app on your Android or iOS device is simpler compared to other methods. Let’s go through the steps.

Step 1: Open Google Calendar on your Android or iOS device.

How to Schedule a Meeting in Google Meet: 4 Best Ways

Step 2: Tap on the + icon and choose Event.

How to Schedule a Meeting in Google Meet: 4 Best Ways How to Schedule a Meeting in Google Meet: 4 Best Ways

Step 3: Add a meeting title, set a date and time, add people, and tap on ‘Add video conferencing.’

How to Schedule a Meeting in Google Meet: 4 Best Ways

Step 5: Once everything is set, tap Save in the top-right corner.

How to Schedule a Meeting in Google Meet: 4 Best Ways

That’s it. You have created a meeting using Google Calendar on your mobile device or computer. Check the FAQ section below for any other queries.

1. Scheduling multiple meetings on Google Meet using the same account is not possible. The platform automatically prevents you from scheduling overlapping events. However, you can schedule multiple meetings by using different Google accounts.

2. Starting a Google Meet earlier than the scheduled time is possible. Clicking on the meeting link enables you to join the meeting if the organizer has already started it. If you are the organizer, you must join the meeting first and admit early participants.

3. The duration of a meeting on Google Meet for free is not specified.

Consider upgrading to a Google Workspace account if your meeting needs to last longer than 60 minutes.

Schedule and Manage Meetings

Planning a business meeting or catching up with friends or family? Google Meet has got you covered. With its ability to help you plan, schedule, and have seamless meetings from anywhere in the world, it’s a convenient tool. Now that you know how to schedule a meeting in Meet using your Google account, you may also want to learn how to schedule Google Meet in Microsoft Outlook.

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