How to Scan and Add a Document into Google Docs

How to Scan and Add a Document into Google Docs

Attaching a scanned file to a document was challenging before smartphones became mainstream. To scan documents, you needed a physical scanner, but not everyone had one. Luckily, times have changed, and now you can easily scan documents from your mobile phone and use them in other apps.

Google Docs makes it easy to do this. When writing an application on Google Docs, you might need to attach important scanned documents or pictures. How do you do that?

We will tell you. Here, you will learn how to add scanned documents to Google Docs. Let’s start with the basics.

Types of Attachments Supported by Google Docs

You can add images in various formats like JPG, PNG, GIFs, etc. to Docs. However, PDF files cannot be added. It’s worth mentioning that scanned documents are often saved as PDFs. So, what’s the alternative? Keep reading to find out.

Add Scanned Documents into Google Docs

Now, since Docs doesn’t support PDF attachments, we need to find alternative ways to attach scanned documents. Here are three methods to do so.

Method 1: Save Scanned Document as JPG

Instead of saving scanned files as PDFs, save them as JPGs. Many scanner apps offer both options. Try these apps:

– CamScanner (Android, iOS)

– Office Lens (Android, iOS)

– Tiny Lens (Android, iOS)

– NoteBloc (Android)

Once you save the scanned document as an image, add it to Google Docs by following these steps:

1. Launch the Google Docs app on your phone and open the document where you want to add the scanned image.

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2. Tap where you want to add the scanned image and select the add icon at the top.

3. From the menu, choose Image and then choose From Photos.

How to Scan and Add a Document into Google DocsHow to Scan and Add a Document into Google Docs

Step 4: Navigate to the scanned image. It will be added to your document.

How to Scan and Add a Document into Google Docs

Limitations

The above method is limited if you have a multi-page document. In that case, you need to scan and insert each page individually.

In recent years, smartphone cameras have greatly improved. You can now use them to directly insert a photo in Docs without having to use a separate scanner app. Simply open the Google Docs app, select the document, tap the add icon, and choose Image. From there, select From Camera and snap a photo of the document. It will then be automatically inserted into Docs.

How to Scan and Add a Document into Google DocsHow to Scan and Add a Document into Google Docs

The drawback of this method is that you need to position the camera to fit the document without any useless parts. Scanner apps, on the other hand, recognize the outlines of your document and make it easy to keep only the necessary portions.

Method 3: Attach Google Drive Link

In this method, you will learn to attach the Google Drive link of the scanned file instead of the actual photo. The receiver needs to click on the link to view the scanned image. To do so, follow these steps:

Step 1: Scan the required document using the built-in scanner of the Google Drive app. Launch the Drive app on your Android phone and tap on the add icon. Then select Scan from the list and capture the photo. It will be saved as a PDF.

How to Scan and Add a Document into Google DocsHow to Scan and Add a Document into Google Docs

Step 3: Open the new PDF file and click the three-dot icon at the top. From the menu, select Link sharing. This will copy the link to your clipboard.

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How to Scan and Add a Document into Google Docs

Step 4: Open the Google Docs document and add a link.

Step 5: Enter the text to display over the link and paste the link in the Link box. Confirm the addition of the link to your document.

How to Scan and Add a Document into Google DocsHow to Scan and Add a Document into Google Docs

Scan Documents Using Google Drive

You may wonder why not use the scan functionality of Google Drive to insert it into Google Docs. Well, that’s because Google Drive saves scanned documents as PDFs and Google Docs doesn’t let you add PDFs.

However, Drive comes with a feature on its website that lets you extract and insert text from the scanned document into Docs. You can use this feature to extract text from any image or PDF file.

How to Scan and Add a Document into Google Docs

To scan the document, use the native scanning feature in the Drive app. Then, access Google Drive on your computer. Open the website and right-click on the PDF file in Docs. Select ‘Open with’ and choose Google Docs. Your PDF will be converted into text.

How to Scan and Add a Document into Google Docs

Review:

The Importance of Learning a Second Language

Learning a second language has become increasingly important in today’s globalized world. In a society that is becoming more interconnected, being bilingual can provide individuals with a competitive edge in the job market. Additionally, learning a second language has cognitive benefits, such as improving memory and problem-solving skills. Research has shown that bilingual individuals are better able to multitask and switch between tasks with ease.

With these factors in mind, choosing the right second language to learn is crucial. When someone decides to learn a second language, they should take into account their personal interests and goals. If you’re interested in pursuing a career in business, learning Mandarin or Spanish might be beneficial, as these languages are widely spoken in the business world. On the other hand, if you’re interested in traveling and immersing yourself in different cultures, learning a language like French or Italian could be a good choice.

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By following structured language learning programs or taking formal classes, individuals can achieve fluency in their chosen language. It is important to remember that becoming fluent in a second language requires time, effort, and dedication. It’s not a quick or easy process, but the rewards are worth it.

In conclusion, learning a second language is a valuable skill that can open up opportunities in both professional and personal life. The benefits of being bilingual go beyond communication and can enhance cognitive abilities. Whether you’re looking to advance your career or expand your horizons, learning a second language is a worthwhile endeavor that can lead to personal growth and enrich your life.

Explore Google Docs

Google Docs is more powerful than it seems. By using simple hacks, you can unlock its full potential. For example, you can add YouTube videos directly to Google Docs. If you’re impressed by its features, you may even consider switching from Microsoft Word. Moving on, what sets CamScanner apart from Google Drive? We’ll provide the answer below.

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