How to Delete Workspace and Teamspace in Notion

How to Delete Workspace and Teamspace in Notion

Notion is a powerful app for creating, organizing, and collaborating on different types of content. It allows you to easily manage personal and team projects, as well as your company’s operations. However, there are times when you may need to delete content or spaces in Notion. This article will guide you in deleting workspaces and team spaces in Notion.

How to Delete Workspace and Teamspace in Notion

Deleting workspace and teamspace in Notion can be done for various reasons, such as finishing a project or leaving a team. If you want to declutter your sidebar or start fresh with a new workspace or teamspace, deleting them is a simple and quick process.

Difference Between Workspace and Teamspace in Notion

A workspace is used in Notion for organizing information and creating content. It allows you to view the pages and databases specific to that workspace. The pages within a workspace are referred to as teamspace.

How to Delete Workspace and Teamspace in Notion

A workspace can have multiple teamspaces, which are dedicated areas for different teams within the organization. They can be open, closed, or private, depending on the desired level of visibility and permission.

Now that you understand the difference between a workspace and a teamspace, there are certain things to consider before deleting a Notion teamspace.

Things to Know Before Deleting Teamspace in Notion

Before deleting a teamspace in Notion, here are some important things to know:

1. Data loss: Deleting a teamspace will result in the permanent deletion of all content within it. Make sure to back up any important information before proceeding.

2. Collaboration impact: If you delete a teamspace, all team members will lose access to its content. This may affect ongoing projects and collaborations.

3. Shared links: Any shared links to content within the teamspace will no longer be accessible. Update or share new links before deleting the teamspace.

4. Permissions: Consider adjusting permissions or transferring ownership of the teamspace before deleting it to ensure no important information or access is lost.

5. Restore period: After deletion, there is a 30-day restore period during which you can recover the teamspace and its content. However, after this period, recovery is not possible.

6. Communication: Communicate with your team members before deleting a teamspace to inform them of the decision and discuss any necessary actions or implications.

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By keeping these important points in mind, you can make an informed decision when deleting a teamspace in Notion.

How to Delete Workspace and Teamspace in Notion

Deleting a teamspace in Notion will result in permanent data loss. This includes all the content within it, such as pages, documents, databases, and files, and you cannot recover them.

Deleting a teamspace will remove all team members’ access to the content. If your team relies on the information or collaborates on projects within the teamspace, deleting it will disrupt ongoing work and communication.

Deleting a teamspace may affect any integrations or third-party services connected to it.

Deleting a teamspace will revoke permissions and associated access. It will remove any shared access or specific permissions that team members or guests had within the teamspace.

If the pages in your teamspace are linked to other pages or databases in your workspace, deleting the teamspace could cause broken links. Review and update any dependencies to avoid losing connections. Here are some important considerations before deleting a teamspace. Note that leaving and deleting a Notion teamspace are not the same.

Difference Between Leaving and Deleting a Teamspace in Notion

When you leave a teamspace, you are no longer a member, and cannot edit or access its content. However, leaving a teamspace does not affect other members or the teamspace itself.

How to Delete Workspace and Teamspace in Notion

Deleting a teamspace in Notion permanently removes all its content, including pages, documents, databases, and any data within the teamspace. This action cannot be undone and will affect all members who can no longer access it. Let’s go over the steps now.

How to Delete Workspace in Notion on Desktop

Deleting a workspace in Notion is permanent; there is no way to recover the deleted content. So, be sure to back up any important information before deletion. Here are the steps to follow:

Step 1: Open the Notion app or web on your Windows or Mac computer and go to ‘Settings & members’ from the left pane. Note: Make sure you are in the correct workspace before proceeding.

How to Delete Workspace and Teamspace in Notion

To access the Members section, go to the Settings page.

Step 2: Navigate to Workspace Settings from the left pane.

How to Delete Workspace and Teamspace in Notion

Step 3: Scroll to the Danger Zone section and click the ‘Delete entire workspace’ button.

How to Delete Workspace and Teamspace in Notion

Step 4: Type the name of the workspace you want to delete in the pop-up. Click ‘Permanently delete workspace.’

How to Delete Workspace and Teamspace in Notion

You will be immediately moved out of the workspace, and all the included pages will be deleted. However, you cannot delete the workspace in the Notion mobile app. If you want to instead leave the workspace, you can do so through the Notion mobile app in a simpler process.

How to Leave a Workspace in Notion Instead of Deleting It

Leaving a workspace instead of deleting it (if you’re the owner) has multiple benefits. The two main reasons are:

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– Leaving a workspace preserves the collaboration history, allowing you to revisit discussions, comments, or changes made by team members.

– You can easily rejoin the workspace in the future without disrupting others’ workflow.

Leaving a Notion workspace provides convenience, accessibility, and organization without permanently erasing your data. Here are the steps for both desktop and smartphone.

On Desktop

Step 1: Open the Notion app on your computer and click on the workspace in the top left corner.

Step 2: Select the workspace you want to leave from the menu.

How to Delete Workspace and Teamspace in Notion

Step 3: Go to the ‘Settings & member’ option in the left pane.

Navigate to the Member section under the Settings screen.

How to Delete Workspace and Teamspace in Notion

Step 4: Go to the Workspace section in the left pane and select Settings.

How to Delete Workspace and Teamspace in Notion

Step 5: Scroll to the Danger Zone section on the right, and click Leave workspace.

Note: If you are a workspace owner, you will see the Leave workspace option next to the Delete entire workspace option.

How to Delete Workspace and Teamspace in Notion

Step 6: In the pop-up, select Leave to confirm.

How to Delete Workspace and Teamspace in Notion

That’s all. You will be immediately removed from the workspace and lose access to any content.

On Notion Mobile App

Step 1: Launch the Notion app and tap on the workspace name in the top left corner.

Step 2: Choose the workspace you want to leave from the bottom sheet.

How to Delete Workspace and Teamspace in Notion

Step 3: Tap on Members in the workspace.

Step 4: In the Members screen, tap the chevron icon next to your account.

How to Delete Workspace and Teamspace in Notion

Step 5: Choose Leave workspace from the bottom sheet and tap Remove in the pop-up to confirm.

How to Delete Workspace and Teamspace in Notion

There you go. You will be returned to your default account and lose access to the workspace you once were part of.

How to Leave Notion Teamspace

Notion teamspace allows multiple users to collaborate in a shared workspace. There may be times when you need to leave a Notion teamspace, whether you’re no longer part of the team or no longer need access. Follow these steps:

Step 1: Open the Notion app or website and go to ‘Settings & members’ from the left pane.

Note: Make sure you’re in the correct workspace before moving on.

How to Delete Workspace and Teamspace in Notion

Step 2: Go to Teamspaces in the Workspace section from the left pane.

How to Delete Workspace and Teamspace in Notion

Step 3: Navigate to the Teamspace you want to leave and click on the three-dot icon. Note: You cannot leave the default teamspace, which in our case is General.

How to Delete Workspace and Teamspace in Notion

Step 4: Select Leave teamspace from the drop-down.

How to Delete Workspace and Teamspace in Notion

Step 5: Click Leave Teamspace to confirm your departure from [teamspace name].

How to Delete Workspace and Teamspace in Notion

There you go. You will leave the teamspace instantly. Do note that you will be connected to the workspace and part of the default teamspace. If you are wondering, there’s no way you can leave a workspace from your Notion mobile app.

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If you don’t want to leave the workspace but instead want to archive, continue reading.

How to Archive Teamspace in Notion

Archiving teamspace in Notion preserves content for reference or historical purposes without active use. Archived teamspaces can still be accessed and searched, but modifications are not allowed.

How to Delete Workspace and Teamspace in Notion

Archiving a Notion teamspace is straightforward. Only administrators or owners have permission to archive the teamspace, so make sure you are logged in as the owner before proceeding.

Step 1: Open the Notion app or website and go to ‘Settings & members’ from the left pane.

Note: Make sure you are in the correct workspace before moving on.

How to Delete Workspace and Teamspace in Notion

Review of Step 2: Go to Teamspaces in the Workspace section from the left pane.

How to Delete Workspace and Teamspace in Notion

Navigate to the Teamspace you want to leave and click on the three-dot icon. Note: You cannot leave the default teamspace, which in our case is General.

How to Delete Workspace and Teamspace in Notion

Step 4: Select Archive teamspace from the drop-down.

How to Delete Workspace and Teamspace in Notion

Step 5: In the ‘Are you sure you want to archive this teamspace?’ select Archive teamspace to confirm.

How to Delete Workspace and Teamspace in Notion

There you have it. You have successfully archived a teamspace on Notion. If you change your mind, you can restore an archived teamspace or delete it permanently.

FAQs on Deleting Teamspace in Notion

No, you cannot recover a deleted teamspace in Notion. Deletion permanently deletes all content and recovery is not possible. However, if you accidentally delete a critical teamspace, you can try contacting Notion support.

You can only delete a teamspace in Notion if you own the teamspace and have a paid plan. If you are on a free Notion plan, you can only archive a teamspace.

Archiving a teamspace removes it from your sidebar and workspace list, but does not delete its content or members. You can unarchive a teamspace if you want to access it again.

Ditch Notion Workspaces

Knowing how to delete workspace and teamspace in Notion can free up space, simplify your workflow, or provide a fresh start. You may also want to learn how to delete your Notion account.

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