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How to Convert Text to Table (and Vice-Versa) in MS Word
Formatting a document in MS Word can be difficult yet easy. The key is to be familiar with the tool. Knowing the features well allows you to complete tasks quickly, while lacking knowledge can cause delays.
For example, moving a diagram or applying borders can be challenging. Recently, I was working on columns of text and realized it would look better in a table. Instead of starting over, I found a simple solution and converted the text to a table quickly. Here’s what I did.
Steps to Convert Text to Table
The text below shows the steps to convert columnar data to tabular data:
Step 1: Select the text you want to convert to a table.
Go to the Insert tab and click the Table icon. Choose “Convert Text to Table.”
Step 2: Configure the table by setting your preferences and rules. Choose the number of rows and columns, decide the fit behavior, and define the separation rules. I opted to separate them at colon.
It’s simple. If you are creative, you might be able to use the trick for more. Check out the result.
This is just one side of the story. After surrounding the text with a table, I thought it looked better without it. I followed steps 1 and 2 and found no option to revert back. Luckily, I found it somewhere else. Let’s take a look at that as well.
Steps to Convert Table to Text
Step 1: Select the table and go to “Table Tools -> Layout -> Data section.” Click the “Convert to Text” icon.
Step 2: A similar configuration dialog will appear. Choose how the columns will be separated after they are put together as text. The options are the same as before (colon).
Conclusion
Until yesterday, I was unaware of this feature in MS Word. However, I have now discovered another useful tool in my arsenal of MS Word tricks. It’s worth noting that this feature also works in MS Outlook. So, enjoy exploring the various document editing options and don’t forget to share your experiences with us.
As Fred Humiston, the author behind Twothirds.us, I focus on providing practical and easy-to-follow guides and solutions for a variety of technical issues that people commonly face.
My articles cover a wide range of topics, from troubleshooting out-of-sync audio on TikTok and managing Firestick devices, to understanding the impact of Capcut on video quality and resolving sound issues on Hisense Roku TVs.
I also delve into more general tech tips, like how to block numbers on landlines or use VPNs without Wi-Fi. My goal is to make technology more accessible and less intimidating for everyone, whether you’re a tech novice or a seasoned user. I strive to offer clear, concise, and helpful advice to make your digital experience smoother and more enjoyable.