How to Convert Text to Table (and Vice-Versa) in MS Word

How to Convert Text to Table (and Vice-Versa) in MS Word

Formatting a document in MS Word can be difficult yet easy. The key is to be familiar with the tool. Knowing the features well allows you to complete tasks quickly, while lacking knowledge can cause delays.

For example, moving a diagram or applying borders can be challenging. Recently, I was working on columns of text and realized it would look better in a table. Instead of starting over, I found a simple solution and converted the text to a table quickly. Here’s what I did.

Steps to Convert Text to Table

The text below shows the steps to convert columnar data to tabular data:

Step 1: Select the text you want to convert to a table.

Go to the Insert tab and click the Table icon. Choose “Convert Text to Table.”

How to Convert Text to Table (and Vice-Versa) in MS Word

Step 2: Configure the table by setting your preferences and rules. Choose the number of rows and columns, decide the fit behavior, and define the separation rules. I opted to separate them at colon.

How to Convert Text to Table (and Vice-Versa) in MS Word

It’s simple. If you are creative, you might be able to use the trick for more. Check out the result.

How to Convert Text to Table (and Vice-Versa) in MS Word

This is just one side of the story. After surrounding the text with a table, I thought it looked better without it. I followed steps 1 and 2 and found no option to revert back. Luckily, I found it somewhere else. Let’s take a look at that as well.

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Steps to Convert Table to Text

Step 1: Select the table and go to “Table Tools -> Layout -> Data section.” Click the “Convert to Text” icon.

How to Convert Text to Table (and Vice-Versa) in MS Word

Step 2: A similar configuration dialog will appear. Choose how the columns will be separated after they are put together as text. The options are the same as before (colon).

How to Convert Text to Table (and Vice-Versa) in MS Word

Conclusion

Until yesterday, I was unaware of this feature in MS Word. However, I have now discovered another useful tool in my arsenal of MS Word tricks. It’s worth noting that this feature also works in MS Outlook. So, enjoy exploring the various document editing options and don’t forget to share your experiences with us.

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