How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

Apple has focused on making collaboration easier by launching Freeform, a whiteboard app, and introducing Share With You. Another addition to their collaboration features is the ability to collaborate on projects using Messages on iPhone, iPad, and Mac.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

Project collaboration in Messages allows users to collaborate by viewing, accessing, editing, and managing files, folders, notes, reminders, and more. But how exactly does it work? That’s what we’re here to tell you.

Requirements to Use the Collaboration Feature in Messages

To collaborate on a project with Messages, all participants need an active iMessage account and one of the following devices: iPhone running iOS 16 or later, iPad running iPadOS 16 or later, or Mac running macOS Ventura or later. The shared content (file or folder) should be saved on a drive or location accessible to all participants, such as iCloud Drive.

Which Apps Support Collaboration on Projects With Messages

You can use the following apps to create and share documents, notes, spreadsheets, reminders, presentations, Tab Groups, folders, files, and more. Reminders, Notes, Freeform, Safari, Keynote, Numbers, Pages, and iCloud Drive. However, before you can use any of these apps for collaboration, you should enable their iCloud access.

Step 1: Launch Settings, tap your name. Step 2: Select iCloud. Step 3: If using iPhone or iPad, tap Show All to view all apps with iCloud access. Step 4: Ensure iCloud sync for the app is turned on.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

How to Initiate Collaboration With Messages on iPhone and iPad

The initial step for collaborating on a project is to invite other users by sharing the file with collaboration enabled. You can send the invite from either an iPhone, iPad, or Mac (as long as the Messages sync is turned on).

Step 1: Launch the app and select the file for collaboration. Step 2: Tap the Share icon to collaborate.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

Step 3: In the Share Sheet, tap the Collaborate/Send Copy bar and select Collaborate.

Step 4: Tap the sharing permission settings below the Collaborate bar.

Step 5: Enable/disable the permissions as desired and tap Done.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

Step 6: Now, select suggested users from the Share Sheet or tap Messages. Step 7: Choose the individual or group to send the invite to. Step 8: When the conversation opens with the collaboration link, add a note (if needed) and tap send.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

Alternatively, you can drag and drop the project from the File app to the Messages app. However, before interacting, participants must accept the invitation and join the project. Note that collaborators may differ in number from the participants in Messages collaboration, as some people may have been invited outside of Messages or in different conversations or they may not use iMessage.

How to Collaborate on Projects in Messages On Mac

There are two ways to collaborate in Messages on your Mac.

This method is similar to the iPhone/iPad method. The process of sending collaboration invites may vary depending on the app used, but the overall approach is the same.

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Step 1: Open the file you want to share and collaborate on.

Step 2: Find the Share button and click it.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

Step 3: Ensure Collaboration is selected from the Collaborate/Send Copy bar.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

To enhance readability and clarity, it’s important to eliminate redundant words and phrases in the provided text. Let’s review the content and make it more concise without compromising the original meaning:

Step 4: Click the > arrow in the pop-up menu to adjust sharing permissions. Here, you can manage

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

Who has access:

– Who can access

– Permissions

– Check/uncheck ‘Allow others to invite’

Method 2: Drag and Drop the File into the Messages App

Before you begin, make sure the file or folder you want to share is stored on iCloud drive. Follow these steps to invite individuals or groups to the conversation:

1. Open Messages and select the conversation you want to invite.

2. Drag and drop the file or folder from Finder or desktop.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

Step 3: In the message field at the bottom, click Collaborate/Send Copy and select Collaborate.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

Step 4: Click the > arrow below Collaborate to manage sharing permissions.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

Tip: Add a comment to send with the invite.

Step 5: Press Return to send the message.

Once the project is shared, you can see activity updates when someone makes an edit.

Manage a Collaborated Project Using the Messages App

You can check the progress and manage the shared project from the app or iMessage.

To open the shared file, launch the app or go to the Messages app. On iPhone: Tap the project or the individual/group’s name from the top, scroll down to Collaboration, and select the project. On Mac: Tap the project directly or tap the ‘i’ icon, scroll down to Collaboration, and select the project.

How to Collaborate on Projects With Messages on iPhone, iPad, and MacHow to Collaborate on Projects With Messages on iPhone, iPad, and Mac

2. See Project Activity

To review a message in Messages, tap/click Show or Review. It will appear at the top of the conversation after an edit is made.

To view all project activities, tap/click the collaborator icon and select Show All Activity.

How to Collaborate on Projects With Messages on iPhone, iPad, and MacHow to Collaborate on Projects With Messages on iPhone, iPad, and Mac

If a participant is currently active, their recent activities can be found under the Current Participants section.

A hidden project won’t be displayed in the Collaboration section but will still be visible in the Links section. Hiding a project doesn’t remove collaborators or affect sharing preferences; it’s simply a way to organize a completed project. It’s important to note that hidden projects can’t be unhidden, so use this feature wisely.

To hide a project on iPhone, open the conversation, tap the person/group’s name from the top, scroll to Collaboration, long-press the project, and select Hide.

On Mac, open the conversation, click the i icon from the top-right corner, scroll to Collaboration, and Control-click or secondary click the project, then click Hide.

For visual reference, see the image below.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

4. Pin or Delete the Project

The collaboration link functions as a regular message. You can tapback, reply, forward, pin, unsend, or delete it. Just long-press or control-click the conversation and choose the desired action.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

Deleting or unsending the message won’t stop the sharing; only the conversation won’t be associated with the collaboration, meaning you won’t receive updates on Messages.

Things become complicated from here onwards. You can add or remove participants from the conversation and forward/share the project, but you can’t change the sharing preferences through Messages.

To add or remove participants from the project, you need to use its corresponding app.

1. Manage Sharing Preferences

In the app, open the project. Then, click the collaborator’s icon and select Manage Shared Document.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

I. Add collaborators:

Collaborators:

II. Social media scheduling:

Social media scheduling tools can help save time and streamline your social media efforts. With these tools, you can plan and schedule your posts in advance, ensuring a consistent presence on social media without having to manually post every day. This is especially useful if you manage multiple social media accounts or if you have a busy schedule.

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III. Content creation:

Creating engaging and relevant content is crucial for any successful social media strategy. By understanding your target audience and their interests, you can tailor your content to appeal to them. Use a mix of formats, such as images, videos, and text, to keep your audience engaged and entertained. Don’t forget to include a clear call to action in your content to encourage engagement and interaction.

IV. Analytics and insights:

Analyzing the performance of your social media posts is vital to understanding what works and what doesn’t. By tracking metrics such as reach, engagement, and conversions, you can identify trends and make data-driven decisions to optimize your social media strategy. Most social media platforms offer built-in analytics tools, but you can also use third-party tools for more advanced analytics and insights.

V. Social listening:

Social listening refers to monitoring and analyzing conversations happening on social media about your brand, industry, or relevant topics. By actively listening to what people are saying, you can identify opportunities, address customer concerns, and gain valuable insights for your social media strategy. Use social listening tools to track mentions, hashtags, and keywords related to your business and industry.

VI. Influencer partnerships:

Partnering with influencers can help expand your reach and generate buzz around your brand. Look for influencers who align with your brand values and have a relevant audience. Collaborate with influencers to create sponsored content or to promote your products or services. This can help increase brand awareness and attract new customers.

VII. Community engagement:

Engaging with your audience is essential for building a loyal community on social media. Respond to comments, messages, and mentions promptly and in a friendly manner. Encourage user-generated content and actively participate in conversations related to your brand. Show appreciation for your followers and involve them in your social media strategy whenever possible.

VIII. Paid advertising:

While organic reach is important, paid advertising can help amplify your social media efforts. Platforms like Facebook, Instagram, and Twitter offer robust advertising options to target specific audiences and boost your reach. With paid advertising, you can reach users who may not be following your brand yet, increasing your brand visibility and driving conversions.

IX. Experiment and optimize:

Social media is constantly evolving, and what works today may not work tomorrow. It’s essential to experiment with different strategies, formats, and platforms to find what resonates best with your audience. Regularly review your analytics data to identify opportunities for improvement and optimize your social media strategy accordingly. Keep up with industry trends and stay open to trying new approaches.

X. Conclusion:

In conclusion, a successful social media strategy requires a combination of planning, creativity, and analysis. By utilizing social media scheduling, creating engaging content, analyzing performance, practicing social listening, partnering with influencers, engaging with your community, using paid advertising, and continuously experimenting and optimizing, you can effectively leverage social media to achieve your business goals. Remember to stay consistent, authentic, and responsive to your audience’s needs and preferences to build a strong and meaningful presence on social media.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

Tap/click ‘+ Share With More People’ and invite collaborators. Tap/click Copy Link to share the link directly with an individual or group. Change sharing permissions: Tap Share Options on iPhone/iPad. On Mac, you can view it under the Permissions sections. Here you can select any of the options shown in the screenshot.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

III. Manage share permissions of individual collaborators:

1. Tap the collaborator’s name to view participant details. Here, you can

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2. Manage permissions by selecting either:

– Can Make Changes.

– View only.

3. Toggle the option to allow or disallow adding people.

4. Remove Access.

How to Collaborate on Projects With Messages on iPhone, iPad, and MacHow to Collaborate on Projects With Messages on iPhone, iPad, and Mac

2. Share or Forward a Project in Messages

You can share the invitation link, but the receiver needs “Anyone with the link” permission to access the file or become a collaborator. Otherwise, they’ll see the following message.

To forward the message link, long-press the project, choose More, select the project, tap the forward icon, and add the contact.

To share, tap the person/group’s name and select Collaboration. Then, long-press or control-click the project and choose Share, adding the contact.

How to Collaborate on Projects With Messages on iPhone, iPad, and MacHow to Collaborate on Projects With Messages on iPhone, iPad, and Mac

Select new participants or re-share the project with the same group.

3. Add or Remove Participants to the Collaboration Group

You can add/remove participants from the message group, but it only disconnects them from the messaging loop. You’ll need to manually add or remove their access from the project.

I. On iPhone:

Tap the group name and then tap the > arrow next to the member’s info to open the collapsed menu.

To add a participant: Tap Add Contact and select the contact.

To remove a participant: Swipe left on the contact’s name and tap Remove twice.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

II. On Mac

Click the i icon and go to the member’s section,

  • To add a participant: Click Add Member → choose the member.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

  • To remove a participant: Control-click the participant’s name → Select Remove From Conversation.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

How to Stop Collaborating on a Project in Messages

As mentioned above, you can delete/unsend an invite or remove a participant from the conversation, but it won’t stop the collaboration. It will only end the iMessage notifications for the collaboration.

To completely stop collaborating or get rid of collaborators, you need to use the corresponding app. Apple gives more importance to the app’s settings compared to the Messages settings. Here’s how to stop sharing on collaborative projects:

Step 1: Open the project and tap the collaboration icon.

Step 2: Tap/click Manage Shared File.

Step 3: Tap/click Stop Sharing and confirm by selecting Stop Sharing again.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

After this, all collaborators will be kicked out of the project and only you’ll have access to edit it.

To stop message notifications for a collaboration, delete the invitation link or leave the conversation (if in a group).

If you want to quit collaboration on a project, open the project → tap the collaboration icon → Manage Shared File → tap your name → select Remove Me → then tap Continue to confirm.

How to Collaborate on Projects With Messages on iPhone, iPad, and Mac How to Collaborate on Projects With Messages on iPhone, iPad, and Mac

Make the Most of Project Collaboration With Messages

Communication is key in various situations, such as team projects, vacations, or creating a shared grocery list. Apple recognizes the importance of communication and integrates it into their iMessage platform. While this feature is currently limited, we anticipate enhancements in future updates. What additional features would you like to see in the Collaborate on projects with Messages? Please share your thoughts in the comments section below.

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