How to Collaborate in Apple Reminders on iPhone and iPad

How to Collaborate in Apple Reminders on iPhone and iPad

With recent iOS updates, Apple has significantly enhanced the default Reminders app. In addition to a sleek redesign, Reminders now allows users to share tasks with others, making it easier to collaborate on pending to-dos. Here’s how you can manage tasks with others in Apple Reminders on iPhone and iPad.

Create a List in Reminders

To share tasks in the Reminders app on iPhone or iPad, you need to create a list. Follow these steps:

1. Open Reminders.

2. Tap “Add List” at the bottom.

3. Name the list, change the color, and edit the icon.

After creating a list, you can add new reminders to it. Include details like due dates, tags, priority, and photos from the Photos app.

Once your Reminders list is ready, you can share it with others.

Share a List in Reminders

Follow these steps to collaborate in the Reminders app:

1. Launch the Reminders app on your iPhone or iPad.

2. Open the list you want to share.

3. Tap the three-dot icon at the top and select Share List.

4. Open the sharing menu and go to Share Options.

How to Collaborate in Apple Reminders on iPhone and iPad How to Collaborate in Apple Reminders on iPhone and iPad

To prevent others from adding people to the list, disable the toggle in the Share Options menu.Step 5: Choose an app to add to the share list.

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How to Collaborate in Apple Reminders on iPhone and iPad

Once you select the app, Reminders will upload the list to iCloud and generate a link to share. You can ask others to join the list. When others join the Reminders list, it will appear for them in the app, and they will be able to see all the added tasks.

How to Collaborate in Apple Reminders on iPhone and iPad

Assign Tasks to Others

After sharing the list, assign tasks to others. Their names won’t appear in the app unless they join the list with the received iCloud link.

When everyone joins the list, their names will appear in the Reminders app. Follow the steps below to assign tasks.

Step 1: Open Reminders and select a shared list.

Step 2: Select a task and tap the ‘i’ button beside it.

How to Collaborate in Apple Reminders on iPhone and iPad

Step 3: Open the task details menu and select the Assign Reminder option.

How to Collaborate in Apple Reminders on iPhone and iPad

Step 4: Select the person’s name, and Reminders will assign the task to the selected user. Hit Done at the top, and you are good to go. Similarly, others can assign specific tasks to you as well. Here’s how you can see all the assigned tasks in a single menu.

Check Assigned Tasks in Reminders

Looking to check assigned tasks in a single menu in Apple Reminders? Follow these steps to enable the Assigned to Me menu:

Step 1: Open the Reminders app and tap Edit.

How to Collaborate in Apple Reminders on iPhone and iPad

Step 2: Enable the Assigned to Me option and click Done.

How to Collaborate in Apple Reminders on iPhone and iPad

Mute Assigned Reminders

Getting constant notifications about shared tasks can disrupt your workflow. You can mute notifications for assigned reminders.

Step 1: Open Settings on iPhone.

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Step 2: Scroll down to Reminders.

Step 3: Enable Mute Notifications for assigned reminders.

From now on, notifications will work normally for regular tasks, but you won’t receive alerts for assigned to-dos.

At any point, you can stop sharing activity in the Reminders app on iPhone and iPad. Open a shared list in the Apple Reminders app, tap the three-dot menu at the top, and select Manage Shared List.

How to Collaborate in Apple Reminders on iPhone and iPad

Tap on Stop Sharing and remove others from the list.

How to Collaborate in Apple Reminders on iPhone and iPad

Get Work Done With Apple Reminders

The Reminder app is not available on Android and Windows. However, it remains the preferred task management app for Apple devices. Collaborating in Reminders allows you to share task lists with others, assign tasks, and stay organized throughout the day.

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