How to Change Time Zone In Outlook on Web and Desktop App

How to Change Time Zone In Outlook on Web and Desktop App

Microsoft Outlook is an email client that helps you manage your email, calendars, and tasks. Keeping your time zone settings up to date in Outlook is necessary to avoid confusion and missed appointments. This article will guide you on how to change the time zone in Outlook on the web and desktop app.

How to Change Time Zone In Outlook on Web and Desktop App

When you change your time zone to a location that observes daylight saving time, the clock automatically adjusts for daylight saving time. We have covered all ways to change Outlook time zone settings on the web and desktop. Let’s begin.

Note:

– Outlook for Android or iOS does not have an option to change or add a second time zone.

– Some time zones may not automatically adjust for daylight saving time.

How to Change Your Time Zone in Outlook Web

Changing the time zone in Outlook Web is simple. When you change or add a time zone, it updates to reflect the new time zone. Follow these steps to do it.

Step 1: Open Outlook in your web browser.

How to Change Time Zone In Outlook on Web and Desktop App

Step 2: Click the Settings icon in the top right corner.

How to Change Time Zone In Outlook on Web and Desktop App

Step 3: Click ‘View all Outlook settings’ in the drop-down menu.

How to Change Time Zone In Outlook on Web and Desktop App

Step 4: In Settings, go to Calendar and choose View.

How to Change Time Zone In Outlook on Web and Desktop App

Step 5: Click the chevron icon under ‘Display my calendar in time zone’ in the right pane.

Step 6: Choose your new time zone from the list.

Note: To receive reminders about time zones, select the ‘Ask me if I want to update my time zone when I travel across time zones’ option.

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How to Change Time Zone In Outlook on Web and Desktop App

Step 7: Finally, save.

How to Change Time Zone In Outlook on Web and Desktop App

Step 8: Outlook will ask to update the meeting hours to your new time zone. Click ‘Yes, update.’

How to Change Time Zone In Outlook on Web and Desktop App

That’s it. You have successfully changed your time zone and updated it to your current zone. If you’re not an Outlook web user and want to do it on the Outlook desktop app, jump to the next method.

Change Your Time Zone In Outlook Desktop App

Changing your time zone in the Outlook desktop app is straightforward. The steps are the same as in Outlook for Web. Follow along.

Step 1: Open Outlook on your Windows or Mac computer and go to File.

Note: On Mac, click on Outlook at the top, and from the drop-down menu, select Settings.

How to Change Time Zone In Outlook on Web and Desktop App

Step 2: Click Options in the bottom left corner to open the Outlook Options window.

How to Change Time Zone In Outlook on Web and Desktop App

Step 3: Go to Calendar from the left pane.

Note: On Mac, select Calendar under Quick Preferences.

How to Change Time Zone In Outlook on Web and Desktop App

Step 4: In the right pane, under Time zones, click the chevron icon next to Time zone and choose one from the list.

How to Change Time Zone In Outlook on Web and Desktop App

Step 5: Click OK to save changes.

How to Change Time Zone In Outlook on Web and Desktop App

The time zone in your Outlook has been successfully updated without any issues. If you don’t want to change it, but would like to add a second time zone to your Outlook, please proceed to the next method.

How to Add a Second Time Zone In Outlook

Adding a second time zone could be crucial if your local time differs from your business time. Adding a second zone, or a third time zone, only shows a time bar in the calendar view and does not affect stored items. The steps differ for the web app and the desktop app. Let’s look at both.

On Outlook Web App

Step 1: Open Outlook in your web browser.

How to Change Time Zone In Outlook on Web and Desktop App

As an experienced writer specializing in editorial refinement and language efficiency, I have reviewed the provided text and made the necessary edits to eliminate redundant words and phrases. Here is the revised version:

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“Step 2: Click the gear icon in the top right corner.”

How to Change Time Zone In Outlook on Web and Desktop App

Step 3: From the drop-down menu, click ‘View all Outlook settings.’

How to Change Time Zone In Outlook on Web and Desktop App

Step 4: In Settings, go to Calendar and choose View.

How to Change Time Zone In Outlook on Web and Desktop App

Step 5: In the right pane, scroll down to Time zones and click “Add time zone.”

How to Change Time Zone In Outlook on Web and Desktop App

Step 6: In the new sub-section ‘Other time zones,’ enter the desired city name. Note: You can add multiple time zones.

How to Change Time Zone In Outlook on Web and Desktop App

Finally, click Save.

Note: If you want Outlook to remind you about the time zone, check the box that says ‘When I travel across time zones, ask me if I want to update my time zone’ option.

How to Change Time Zone In Outlook on Web and Desktop App

Adding a second time zone to Outlook is simple. To remove a time zone from Outlook, just click the Remove button.

On Outlook Desktop App

Unlike the Outlook web app, the Outlook desktop app only allows you to add two time zones. If you’re using the most recent version of Outlook for Microsoft 365, you can add three. Here are the steps:

Step 1: Open Outlook on your Windows or Mac computer and go to File.

How to Change Time Zone In Outlook on Web and Desktop App

Step 2: Click Options in the bottom left corner to open the Outlook Options window.

How to Change Time Zone In Outlook on Web and Desktop App

Step 3: Go to Calendar in the left pane.

How to Change Time Zone In Outlook on Web and Desktop App

scroll down to Time zones and check ‘Show a second time zone’ below the default Time zone.

How to Change Time Zone In Outlook on Web and Desktop App

Step 5: Click the chevron (arrow) icon beside Time zone and select your zone from the list. Note: You can add a third time zone in Outlook.

How to Change Time Zone In Outlook on Web and Desktop App

Step 6: Click OK to save the changes.

How to Change Time Zone In Outlook on Web and Desktop App

To add a second time zone in Outlook, simply follow these steps:

1. Click on the ‘Add Time Zone’ button.

2. Select the desired time zone from the dropdown menu.

3. Click on the ‘OK’ button to confirm.

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To change or swap the displayed time zone, click on the ‘Swap Time Zone’ button.

To remove a time zone from the list, uncheck the ‘show a second time zone’ or ‘show a third time zone’ option.

If you have any further questions, please refer to the next section.

FAQs on Changing Time Zone in Outlook

1. Outlook web and desktop allow you to set multiple time zones. Outlook desktop lets you set three time zones, while Outlook web lets you add more than three. This feature helps you schedule meetings or appointments across different time zones.

2. Outlook uses the time zone setting of the device or computer it is installed on as the default. If the computer’s time zone is incorrect, it can affect Outlook appointments and meetings. To avoid confusion or scheduling errors, make sure the computer’s time zone is set correctly.

Set Your Active Zone

To change the time zone in Outlook, make the necessary changes to avoid confusion or errors in scheduling appointments or meetings. This will help you stay organized and efficient. You may also want to learn how to automatically CC or BCC yourself in Outlook.

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