How to Change Status in Microsoft Teams

How to Change Status in Microsoft Teams

When working from the office, your physical cubicle can be checked to see if you’re available. But what about a virtual workspace? Microsoft Teams and Slack provide software solutions that allow you to set your status and let your colleagues know if you’re available. In this post, we’ll focus on how to change your status in Microsoft Teams. Changing your availability status during working hours is helpful for others to know how to interact with you. You can change your Microsoft Teams status on both the desktop and mobile versions. In this post, we’ll start by covering the steps for the Windows and Mac apps.

Microsoft Teams Desktop App

Changing your status in Microsoft Teams is a simple process. Here are the steps to follow:

1. Open Microsoft Teams on your Windows or Mac.

2. Click on the Account menu in the upper right corner.

3. Below your name and profile picture, you will find your current status.

4. Click on your current status to open a context menu for changing your Teams status.

That’s it! Now you know how to change your status in Microsoft Teams.

How to Change Status in Microsoft Teams

Available: Represented by a green checkmark, it is the default status when logging into the Teams app. It indicates that the person is currently active on the desktop app and is not in a meeting or call. This status will change to “Away” if the person switches to the mobile app or puts their device in sleep mode. Busy: When engaged in a call or meeting, the Teams status changes to “Busy,” signified by a red circle. Notifications will still be received for incoming messages. Do not disturb: Exercise caution when using the “Do not disturb” status in Teams. Once enabled, Microsoft will not automatically change the status. This setting will block all messages and notifications until manually disabled in Teams.

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How to Change Status in Microsoft Teams

Be right back: Displayed as a yellow mark, Be right back suggests that you are temporarily away from your desk and will be available to reply in a couple of minutes.

Appear away: Appear away means you are not actively focused on the Teams app. It may be running in the background while you are busy with other tasks on your computer. You will still receive messages.

This is helpful when you’re researching or making a presentation and don’t want to be disturbed.

Appear offline: If you’re not signed into the Teams app on your desktop, your status will appear as offline. This indicates that you are currently not working, but you will still receive all Teams messages.

Now that you know the meaning of each Teams status, you can choose a relevant status based on your condition and preference. Microsoft has added a function that automates your status in Teams. Here’s how to use it. Step 1: Open the Teams app on Windows or Mac and click on the Profile menu. Step 2: Click on your current status and select Duration.

How to Change Status in Microsoft Teams

Step 3: Select status and set duration.

How to Change Status in Microsoft Teams

Maybe you are unavailable for a week. Select Do not disturb and choose “This week” from the “Reset status after” menu. Or maybe you are out for an hour for lunch. Use the Duration menu to automate your status. Once the duration is over, Teams will reset your status to Available.

You can use quick keyboard shortcuts to set status in Microsoft Teams. Simply hit Command + E (on Mac) or Ctrl + E (on Windows) and access the search box at the top. Now use the following commands to set status in Teams.

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How to Change Status in Microsoft Teams

To change your status on this platform, you have a few options:

1. Use “/available” to switch to Available.

2. Type “/busy” to indicate that you are Busy.

3. Activate the Do Not Disturb status by using “/dnd”.

4. Set your status to Be Right Back by entering “/brb”.

5. Switch to Away by using “/away”.

6. Use “/offline” if you want to Appear Offline.

These commands allow you to easily customize your status on this platform.

Microsoft Teams Mobile App

If you forgot to change your status on the Teams desktop app while on the go, you can do so using the Teams mobile app. Here’s how:

Step 1: Open Microsoft Teams on your iPhone or Android.

Step 2: Tap on the profile icon at the top.

Step 3: Select a new status from the drop-down menu.

How to Change Status in Microsoft TeamsHow to Change Status in Microsoft Teams

Set a Correct Status

Setting a suitable status on your work from home setup is important. You don’t want to receive a flood of Teams messages when you are busy with other tasks.

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