How to Change Font Style in Outlook Desktop and Mobile

How to Change Font Style in Outlook Desktop and Mobile

When drafting a sales proposal or sending an invoice, it’s important to highlight the deal’s terms and conditions for better readability. Outlook web and mobile apps have a formatting bar to change font style in an email. Here’s how to do it in Outlook web, desktop, and mobile.

Avoid using excessive formatting options in a single email. Instead of improving readability, it can confuse the recipient. Use subtle text style tweaks and only highlight important details when writing business emails. Let us show you how to use formatting options in Outlook.

Change Font Style in Microsoft Outlook on Web

With Office integration, email rules, and many other functions, Outlook web is the most feature-rich Outlook client. Some users only see plain text when composing an email in Outlook. To enable formatting options, follow these steps:

1. Open the Outlook site in a web browser and sign in with your Microsoft account.

2. Click the New message button at the top and compose an email.

3. By default, plain text is enabled, which disables image attachments, the emoji panel, and formatting options. Click the three-dot menu on the bottom bar.

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4. From the menu that appears, select Switch to HTML.

How to Change Font Style in Outlook Desktop and Mobile

Step 5: Outlook will enable the formatting bar to change font style and text alignment. Microsoft Outlook for web has many formatting options. You can change font type, size, bold, italicize, underline, change color, use highlighter, and more.

To access additional formatting options, click on the three-dot menu. Here you can increase indent, insert a quote, link, superscript, or add a table. Remember to use these options in moderation for the perfect email.

Change Default Font Style in Microsoft Outlook on Web

Not everyone prefers the default font style in Outlook. If you constantly find yourself tweaking font style and size, you need to change the default font style once and for all. Here’s how.

Step 1: Open Outlook for web in a browser, sign in with your Microsoft account, and select the Settings icon in the top-right.

Step 2: When a column on the right opens, click on ‘View all Outlook settings’ link in the bottom-right corner.

How to Change Font Style in Outlook Desktop and Mobile

Step 3: Select Compose from the Mail menu and reply.

Step 4: Scroll down to Compose a message in HTML format. Customize the text style, size, and apply bold, italic, or underline effects.

How to Change Font Style in Outlook Desktop and Mobile

Step 5: Check the live preview and save.

Compose an email in Outlook and see the new default text style.

Change Font Style in Microsoft Outlook App for Windows

Outlook Windows app uses HTML instead of plain text to draft messages. The formatting options are simple. Here’s how to use them:

1. Open the Outlook app on Windows and click the New Email button at the top-left corner.

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2. Start typing your message and Outlook will display a formatting bar at the top.

How to Change Font Style in Outlook Desktop and Mobile

The formatting options are standard, and if you have used Microsoft Word before, you will find yourself right at home.

Outlook has a revamped interface on Mac compared to Windows. When typing a new message, you’ll find a formatting bar to tweak the font style.

How to Change Font Style in Outlook Desktop and Mobile

Change Font Style in Microsoft Outlook Apps for iPhone and Android

Unlike Gmail apps on mobile, Outlook doesn’t hide font style options when drafting an email. Let’s explore Outlook’s formatting options on iOS and Android.

iOS

To open Outlook app on iPhone, follow these steps:

Step 1: Open Outlook app on your iPhone.

Step 2: Tap on the + icon at the bottom.

How to Change Font Style in Outlook Desktop and Mobile

Step 3: Tap on the A icon when starting an email.
Step 4: Change the title, subhead, and body, add bullet points and numbers, and insert a link. However, the Outlook app for iPhone doesn’t allow changing font colors or using a highlighter.

How to Change Font Style in Outlook Desktop and Mobile How to Change Font Style in Outlook Desktop and Mobile

Android

Open Outlook app on Android and tap on the compose button.

How to Change Font Style in Outlook Desktop and Mobile

Step 2: Tap on the A icon at the bottom and open formatting options to change font style in Outlook.

How to Change Font Style in Outlook Desktop and Mobile How to Change Font Style in Outlook Desktop and Mobile

Outlook for Android offers a pen tool to add your signature. Use it when required.

Make Your Emails Stand Out

Having font style options in Outlook allows you to compose the perfect email and make a better impression. Adding an email signature is also important as it adds a personal touch to your message. For instructions on changing font style in Gmail, check out our dedicated post.

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