How to Change Background in Microsoft Teams

How to Change Background in Microsoft Teams

Tired of the same old background in your Microsoft Teams meetings? Want to add a personal or professional touch to your virtual workspace? In this article, we’ll show you how to change your background in Teams, customize your video conferences, and make them more engaging.

How to Change Background in Microsoft Teams

Why would you want to change the background in Teams? There are several reasons why this feature can be beneficial. It allows you to replace your messy bedroom with a serene beach scene or present a polished office backdrop, enhancing your virtual interactions. To turn off the background effects, go to the Settings and select None.

Requirements to Change Background in Teams

To change your background in Microsoft Teams, you need to meet the following requirements:

1. Microsoft Teams background customization is available on Windows, macOS, Android, and iOS. Ensure you have a compatible version of these operating systems. If the feature is unavailable, even after having the compatible version, try updating your Microsoft Teams application to the latest version.

2. Your device should have a functional camera or webcam. The camera captures your video feed, enabling you to replace the background.

How to Change Background in Microsoft Teams

3. Ensure your computer meets Microsoft Teams hardware requirements, including a modern processor like Intel Core i3, i5, i7, or i9 (or equivalent AMD processor) and 4GB or more of RAM. GPUs can also enhance video performance, including background replacement.

4. Good lighting conditions in your room help accurately capture your video feed, making it easier for Teams to replace the background effectively.

These are the requirements for changing backgrounds in Teams. Now, let’s move on to the steps.

How to Change Background in Microsoft Teams Before Meeting

Changing the background in Teams allows you to control your virtual backdrop and enhance your meetings by customizing your background in Microsoft Teams. You have the option to blur the background if you prefer not to change it. Please be aware that once you change your background, it will remain for all your meetings and calls until you change it again. Additionally, these changes apply only to the device you are using.

On Desktop

Step 1: Open Microsoft Teams on your desktop or web browser by clicking on the meeting link sent via email or message.

Before joining the meeting, check your video and audio settings.

Step 2: In the preview window, click on Background filters.

Note: If Background filters is greyed out, enable your video to make it clickable. If it is still greyed out, check your video device.

How to Change Background in Microsoft Teams

Step 3: From the Background settings, choose an option and click it.

How to Change Background in Microsoft Teams

To reflect in your preview video, it will take some time.

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Step 4: Click the Join now button to join the meeting once the background reflects in your preview video.

How to Change Background in Microsoft Teams

That’s it. You have successfully set your background before joining a meeting. If you are not on a desktop and want to change the background on Teams mobile before joining the meeting, continue reading.

On Mobile

1. Open Microsoft Teams on your Android or iOS device through the meeting link sent via email or message.

2. Before joining the meeting, Teams will prompt you to verify your video and audio settings.

3. In the preview window, select “Change background” and choose the desired option from the list.

How to Change Background in Microsoft Teams

It will take time to reflect in your preview video. To have the background reflect in your preview video, tap the X in the top left corner and select the Join now button to join the meeting.

How to Change Background in Microsoft Teams

Your background can be personalized to enhance your video call environment, increase privacy, or add a touch of professionalism to your virtual interactions. If you want to change the background after joining a meeting, continue reading.

How to Change Background on Microsoft Teams during a Meeting

If you’re in a meeting and want to replace your surroundings with a virtual backdrop or blur your background to look more focused, we’ll show you how to do it seamlessly.

Note: While you’re in the preview section, others won’t see your video.

On Desktop

Step 1: Click on the three-dot icon in the top toolbar.

How to Change Background in Microsoft Teams

Step 2: Choose ‘Show background effects’ from the menu.

How to Change Background in Microsoft Teams

Step 3: In the right pane, select an option under Background settings, preview it, and click the Preview button at the bottom.

Note: Previewing the background turns off your video for meeting participants.

How to Change Background in Microsoft Teams

Step 4: If the background you selected matches your aesthetic, click the ‘Apply and turn on video’ button.

How to Change Background in Microsoft Teams

The new background will take time to reflect in your video. Once implemented, the other participants can see it. If you have connected via the Teams mobile app, keep reading.

On Mobile

Step 1: Tap the three-dot icon in the bottom navigation bar. From the bottom sheet, choose Change background.

How to Change Background in Microsoft Teams

Step 2: On the ‘Select a background’ screen, you will see a list of available backgrounds. Scroll through and select your preference.

How to Change Background in Microsoft Teams

That’s it. You have customized your visual presentation in real-time, making your meetings more visually appealing depending on the lighting conditions.

If you don’t want everyone to go through the hassle of setting up a virtual background, want some uniformity, or simply want everyone to use the same background in a meeting? Keep reading.

How to Add Shared Backgrounds on Teams

Microsoft Teams has a feature called Together Mode, which allows you to change your background. However, this change will be applied not only for you but also for everyone else in the meeting. Let’s go through the steps for the desktop.

Note:

Step 1: Open Microsoft Teams on your desktop or web browser by clicking on the meeting link sent via email or message.

Step 2: In the meeting, click the Views option.

How to Change Background in Microsoft Teams

Step 3: Choose ‘Together mode (Preview)’ from the drop-down menu.

How to Change Background in Microsoft Teams

The screen will shift to a virtual background with everyone’s video feeds layered on top.

How to Change Background in Microsoft Teams

Stone Amphitheatre is selected by default. You can change the background by following these steps:

Step 4: Click Change scene in the bottom left corner.

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How to Change Background in Microsoft Teams

Step 5: In the ‘Select a scene’ modal, choose a scene, check ‘Select Together mode for everyone,’ and click Apply.

How to Change Background in Microsoft Teams

That’s it. You have changed the scene easily. To return to normal mode, select Gallery mode from the View option. If you only want to add custom backgrounds in Teams, follow the next method.

How to Make a Custom Background for Microsoft Teams

There are multiple ways to create a custom background for Microsoft Teams. Before listing sources for cool custom backgrounds, let’s determine the image requirements. The requirements are as follows:

– Min Size: 360 x 360 px

– Max Size: 2048 x 2048 px

– File type: jpeg, jpg, png, bmp

– Aspect ratio (Width:Height): Less than 4

Note: If you already have a background ready for your Teams, skip this method and learn how to add it to your Microsoft Teams. Now, let’s explore some sources for grabbing custom backgrounds.

1. WallpaperHub

WallpaperHub provides wallpapers from various image hosting sites. You can find backgrounds for Microsoft Teams in categories such as expo hall, grumpy cat, Tiger King, Star Wars, Pixar, and more.

How to Change Background in Microsoft Teams

Most of you won’t have to look elsewhere as their collection is big. They have sourced a number of these backgrounds from the official Twitter handles of these franchises.

2. Teams Background

An entire site devoted to collecting and showcasing the best Microsoft Teams backgrounds. I discovered cool graffiti images, home and office designs, MCU and DCEU images, and even classic cartoon characters.

How to Change Background in Microsoft Teams

These are free background image sources for Teams, so there may be some overlap. However, you’ll also find new categories and images here. Keep in mind that fans of these apps and franchises constantly create new backgrounds.

3. NASA

NASA offers a collection of backgrounds for Zoom and Teams video conferencing apps. These high-quality images depict our solar system and distant galaxies.

How to Change Background in Microsoft Teams

A search bar at the top allows you to filter background images.

4. BBC Earth

BBC released HD images of Mother Nature, showcasing both land and marine life in their natural habitat. These images are perfect for nature and pet lovers looking to elevate their Microsoft Teams’ background.

5. Canva

Canva is a great cloud image editor with a vast collection of templates, elements, and background images for various occasions. Here is a link to the virtual background templates for Teams.

How to Change Background in Microsoft Teams

You can use Zoom instead of Teams to find more images. Canva’s editor allows you to modify the images according to your preference.

How to Add Custom Backgrounds in Teams

Adding a custom background in Teams is as simple as changing the background. However, it’s important to note that custom backgrounds are not synchronized. This means that if you upload a custom background on one device, it will only be available on that device. To use the same custom background on another device, you must upload it separately. To begin, let’s focus on the desktop version. Please note that you can still follow these steps even if you are not currently in a meeting.

On Desktop

Step 1: Click on the three-dot icon in the top toolbar.
Note: If you are joining the meeting, click on the Background filters in the preview section and choose Add new in the Background settings on the right pane.

How to Change Background in Microsoft Teams

Step 2: From the menu, select ‘Show background effects.’

How to Change Background in Microsoft Teams

Step 3: In the right pane, select Add new.

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How to Change Background in Microsoft Teams

Step 4: Go to the File Manager. Find the background location, choose the file, and open it.

How to Change Background in Microsoft Teams

Preview the background by clicking the Preview button. Please note that when you preview the background, your video will be turned off for the people in the meeting.

How to Change Background in Microsoft Teams

Step 6: If the background you selected matches your aesthetic, click the ‘Apply and turn on video’ button.

How to Change Background in Microsoft Teams

The custom background will be added to your tiling once uploaded. And like any other virtual background on Teams, meeting members will see this custom background you have added. If you are on Teams mobile and want to add a virtual background, continue reading.

On Mobile

Step 1: Tap the three-dot icon in the bottom navigation bar. From the bottom sheet, choose Change background.

How to Change Background in Microsoft Teams

Step 2: On the ‘Select a background’ screen, tap Add new. You will be taken to the File Manager, where you can navigate, select the background, and open it.

How to Change Background in Microsoft Teams

Step 3: Tap the X in the top left corner and go back to your meeting.

How to Change Background in Microsoft Teams

The custom background may take some time to implement, depending on the upload size. However, once implemented, all participants can see it. Congratulations, you have successfully added a custom background to your Teams. If you have any further questions, please refer to the FAQ section below.

FAQs on Changing Backgrounds in Microsoft Teams

1. No, Microsoft Teams does not support using videos as backgrounds. However, you can use software like Snap Camera and OBS to have a video as your background in Microsoft Teams.

2. Yes, you can blur your background in Microsoft Teams instead of changing it. Blurring the background helps maintain privacy and reduce distractions during video calls. Note that the effectiveness of background blur may depend on factors such as lighting conditions and camera quality.

3. Can I use a green screen as a background in Microsoft Teams?

Yes, you can use a green screen as a background in Microsoft Teams. Microsoft Teams supports green screens, or chroma key backgrounds, allowing you to replace your actual background with a virtual one of your choosing.

Does changing the background in Microsoft Teams affect my computer’s performance?

Yes, changing the background in Microsoft Teams may slightly impact your computer’s performance, but the impact is generally minimal. The extent of this impact depends on factors such as your computer’s specifications and the complexity of the background you choose.

Tweak Your Visual Appeal

Knowing how to change your background in Teams can add visual flair to virtual meetings and quickly transform your background. You may also be interested in reading 8 ways to get Microsoft Office for free.

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