How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

With the rise of spam and promotional emails, you end up spending more time deleting those emails from your Outlook inbox. While the email system learns, it’s a slow process. Luckily, Microsoft Outlook lets you block an email address and unblock it later if you change your mind.

Microsoft Outlook has over 400 million users and is a preferred email tool. However, it is also subject to spam mails. These emails may result from unconscious subscriptions to scammers sending emails from shady websites. Blocking the email address prevents further unwanted contact. Here’s how you can block an email address on Outlook.

How to Block an Email Address on Microsoft Outlook for Desktop

Microsoft Outlook for desktop allows users to block specific email addresses and prevent their emails from appearing in the inbox. Follow these steps to block a sender in Outlook:

1. On your PC, locate the Outlook app by clicking on the Start menu and searching for it.

2. Open the Outlook app from the search results.

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How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Step 3: Open your Inbox folder and click on the recent email from the email address to be blocked.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Review step four by right-clicking on the email to view options.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Click Junk and select Block Sender.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Step 6: Outlook will display a pop-up confirming the addition of the user to the Blocked Senders List. Click OK to close it.

By blocking the sender, Outlook will redirect all future emails from the address to the Junk folder.

How to Unblock an Email Address on Microsoft Outlook for Desktop

During the process of using the Outlook Block Sender feature, you may accidentally block the wrong address. If you change your mind about blocking a specific email address, here’s how to unblock it:

Step 1: On your PC, search for Outlook in the Start menu.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Step 2: Click on the Outlook app.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Step 3: Open your Junk Email folder and click on the recent mail from the email address for unblocking.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Step 4: Right-click on the email to view options.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Step 5: Click Junk, select ‘Never Block Sender.’

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Step 6: Outlook will display a pop-up confirming the user’s addition to the Safe Senders List. Click OK to close it.

Adding the email address to the Safe Senders list ensures that Microsoft Outlook will not classify any future communication as junk.

How to Block an Email Address on Microsoft Outlook for Web

Unlike Outlook for Desktop, Outlook for web has a different process to block emails. Instead of waiting to receive an email from an address, you can simply add the email address or domain to a Blocked Senders list. To do this, follow these steps:

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Step 1: Open a browser and sign in to Outlook for web.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Step 2: Click on the gear icon at the top-right to open the Settings menu.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Step 3: Scroll down the Settings menu and click on ‘View all Outlook settings’ to open a pop-up window.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Step 4: On the left of the Outlook window, click Email, then Junk email.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Step 5: Beneath the Junk email setting, you should see a pane titled ‘Blocked senders and domains.’ Click Add to open a text box.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Step 6: Type the email address you want to block and save.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Following the steps above, you can add email addresses to the block list. However, the blocked senders list can only hold up to 1,024 addresses. To increase the capacity, try blocking domains instead of individual addresses.

How to Unblock an Email Address on Microsoft Outlook for Web

To unblock a sender on Microsoft Outlook, follow these steps:

1. Open a browser and sign in to Outlook for web.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Step 2: Click on the gear icon at the top-right to open Settings menu.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Step 3: Scroll down the Settings menu and click on ‘View all Outlook settings’ to open a pop-up window.

How to Block and Unblock an Email Address in Microsoft Outlook for Desktop and Web

Step 4: On the left of the Outlook window, click Email, then Junk email.

Step 5: Under Junk email setting, you should see ‘Blocked senders and domains.’ Check the list for the address you want to unblock.

Step 6: Click the Delete icon next to the email address to remove it from the blocked senders list.

Export Contacts from Microsoft Outlook

Blocking email addresses can help reduce inbox clutter and prevent accidental opening of emails from untrustworthy sources. If you want to block more email addresses but can’t remember them, you can export your contacts from Microsoft Outlook to a file like Excel. This allows you to analyze and determine which contacts to keep and which to block.

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