How to Automatically CC or BCC Yourself in Outlook and Gmail

How to Automatically CC or BCC Yourself in Outlook and Gmail

The two main terms that you come across most in emailing are CC and BCC. They help you send a copy of the mail to specific people or yourself and keep them for reference later, just in case. If you use Gmail or Outlook, you can automatically CC and BCC yourself in all your emails.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Cluttering your inbox is a possibility you should be aware of. However, this can be managed through proper settings and filters. In this guide, we will show you how to automatically CC or BCC yourself in Outlook and Gmail. Let’s begin by covering the basics.

What Do CC and BCC Mean in Email

CC and BCC are email fields that allow you to send a copy of an email to additional recipients. CC is useful when you want to send a copy for informational purposes or to keep someone in the loop, while BCC is more discreet since other recipients can’t see the BCC recipients in the email header.

How to Automatically CC or BCC Yourself in Outlook

To ensure you always have a copy of every email you send in Outlook, follow these steps to automatically CC or BCC yourself in outgoing emails:

1. Open Outlook and click the three-dot menu.

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How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 2: Go to Rules and select ‘Manage Rules and Alerts’.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 3: Click on New Rule.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 4: Under ‘Start from a blank rule’, click ‘Apply rule on messages I send’ and click Next.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 5: Check the box next to ‘through the specified account’ in Step 1 and click on specified in Step 2.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 6: Choose your email account and select OK.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 7: Click Next.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Reviewing the text, we can eliminate redundant words and simplify the phrasing while maintaining the original meaning:

Step 8: Check the box next to ‘Cc the message to people or public group’ in Step 1 and click on ‘people or public group’ in Step 2.

Note: To BCC an email, select ‘Move a copy to the specified folder’ in Step 1.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 9: Add your Email ID and click OK.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 10: Select the exception to exclude this rule for certain emails and click Next.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 11: Enter your Email ID, select ‘Turn on this rule’ in Step 2, and click Finish. To undo CC or BCC automation in Outlook, go to Rules > Manage Rules & Alerts > Under Rule, select the rule you created to automate CC and BCC > Click Delete. You will be back to normal.

Now, every time you send an email in Outlook, you’ll automatically receive a copy. This can be handy if you want to keep track of all the correspondence you send out. However, if you don’t want to CC or BCC yourself in every email, you can simply auto-forward emails in Outlook.

How to Automatically CC or BCC Yourself in Gmail

Gmail doesn’t support auto CC or BCC emails, so we’ll use the Auto BCC & Auto CC extension for Chrome. This extension lets us automatically CC or BCC multiple Gmail accounts or your address when composing, replying, or forwarding emails.

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Step 1: Visit the link below and click Add to Chrome to download the extension.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 2: Click Add extension to add this extension on Chrome.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 3: Open Gmail on Chrome and click Compose.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 4: Click the envelope icon next to the send button.

How to Automatically CC or BCC Yourself in Outlook and Gmail

If you want to create a Gmail group, our guide on how to create an email group in Gmail will come in handy.

Step 5: Click ‘Add New Rule.’

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 6: Under ‘When emails are sent from,’ your email should be already filled in. In the drop-down menu beneath it, select to anyone.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 7: Select BCC or CC in the drop-down list then automatically.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 8: Enter your email address.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 9: Save the rule.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Click Close and compose your email as usual.

How to Turn Off Auto CC or BCC in Gmail

If you no longer want to CC or BCC, you can remove your account access to the extension and uninstall it. Here’s how:

Step 1: Go to the link and click on the cloudHQ app.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 2: Click Remove Access.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Revoke your account connected with the extension by following these steps:

1. Uninstall the extension from Chrome.

2. Navigate to the Chrome extension panel and find the Auto BCC for Gmail Extension (envelope) icon.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 4: Right-click the extension icon and select Manage extension.

How to Automatically CC or BCC Yourself in Outlook and Gmail

To find the pinned extension, click on the Extensions (lego button). Scroll down and select Remove extension.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 4: You will be prompted to choose Remove from a dialog box.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Now, you have eliminated the automation extension.

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If you don’t want to give your account access to third-party extensions, you can use Gmail’s filter and forwarding feature. Follow these steps:

1. Open Gmail and go to ‘See all Settings’.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Click on ‘Filters and Blocked Addresses’.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 3: Click on ‘Create a new filter’.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 4: Type your address in the “from” field and click “Create filter”.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 5: Select “Forward it to” and, if blurred, click “Add forwarding address”.

How to Automatically CC or BCC Yourself in Outlook and Gmail

Step 6: Enter your email address and click Next.

How to Automatically CC or BCC Yourself in Outlook and Gmail

That’s it. Use Gmail’s native auto-forward option instead of a third-party Chrome extension.

Easing the Outlook and Gmail Automations

Automating the CC and BCC process saves time. This guide on how to automatically CC or BCC yourself in Outlook and Gmail can help. Share it with someone who could benefit from this time-saving hack.

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