Dropbox Paper vs Google Keep: In-Depth Comparison

Dropbox Paper vs Google Keep: In-Depth Comparison

One core feature of a smartphone is note-taking. Previously, users relied on a notepad and pen to jot down thoughts, ideas, and inspirations. However, with smartphones, apps like Google Keep, Dropbox Paper, and voice note-taking apps replace traditional paper.

Dropbox Paper vs Google Keep: In-Depth Comparison

All note-taking apps serve the same purpose, but they vary in their functionality and features. For instance, Google Keep is a free and user-friendly app that provides essential features and integrates seamlessly with other Google apps. On the other hand, Dropbox Paper, which is also free, offers integration with Dropbox, rich formatting options, and the ability to display web content. Now, let’s compare these two apps and identify their target audience to determine which one is more suitable for you.

Google Keep helps you take notes quickly. When you open the app for the first time, you will see the cursor inside the new note section. Start typing whatever you have on your mind, tag the note, color code it, and forget it. There is no way to create folders.

Dropbox Paper vs Google Keep: In-Depth Comparison

Dropbox Paper has a hierarchy system for organizing notes. Similar to Google Docs, you can create folders and notes within them. While it may not be the fastest note-taking app, it offers a unique and improved organization method for some users.

Dropbox Paper vs Google Keep: In-Depth Comparison

You can export the notes created in Paper in PDF and markdown format. Many users will appreciate that.

2. Formatting Notes

Creating notes and jotting down ideas is one thing, but digital notes offer much more. Keep and Paper take different approaches.

Keep lacks formatting options like bold, italics, or indentation. Instead, you enter a title, take notes, and add links or images. There are two types of notes: with or without checkboxes. You cannot have paragraphs with boxes within the same note.

See also  How to Change Reminder Tone in Google Keep (And Other Tips)

Dropbox Paper vs Google Keep: In-Depth Comparison

Paper takes things to the next level by allowing users to use formatting options like bold, italics, indentation, and add checkboxes to the same document. The Paper refers to these documents as notes, and it’s easy to see why. They function as notes as well.

Dropbox Paper vs Google Keep: In-Depth Comparison

The strength of Paper, unlike Keep, lies in its versatility with file types. It supports YouTube videos, live images, galleries, code snippets, live audio files from various platforms like SoundCloud, and more. Paper’s API integration makes it a powerful tool, surpassing the capabilities of a typical note-taking app. Simply copy and paste the link to embed nearly anything, and use drag-and-drop to display content.

Dropbox Paper vs Google Keep: In-Depth Comparison

Paper offers free templates to aid in meetings and brainstorming. These templates include tables, bullet points, checklists, and more. You can quickly fill and expand upon them. One notable feature is the option to create custom templates using Templatize.

Dropbox Paper vs Google Keep: In-Depth Comparison

Keep and Paper serve different purposes. Keep is simple and seamlessly connects with Google Drive. It lacks the formatting options and folder hierarchy system found in Google Docs, which we discussed earlier. However, you can easily convert a Google Doc to a Keep note or vice versa.

Dropbox Paper vs Google Keep: In-Depth Comparison

Using two apps instead of one gives you the choice and flexibility to use each app for its specific purpose. While Google Docs is a powerful word processor with formatting options, it doesn’t support live videos and other media like Paper. On the other hand, Google Keep lets you color code notes and add labels for quicker retrieval using Google’s search features.

See also  7 Easy Ways to Shut Down Windows 11

Dropbox Paper vs Google Keep: In-Depth Comparison

Paper, a notable feature is its ability to present any document as a slide show using the Present option. Dropbox also remembers document history, allowing efficient management of previous edits. Additionally, the dark mode can be utilized during presentations.

Dropbox Paper vs Google Keep: In-Depth Comparison

Keep is smart in taking voice notes. You can record your thoughts and Keep will transcribe it to text and attach the audio file to the same note — handy when you want to edit something. Paper lacks this feature.

3. Collaborating on Notes

Both Google Keep and Dropbox Paper allow collaboration and document sharing. To collaborate in Keep, click on the Collaborator icon and send an email invite using your Gmail ID. The recipient can then view and edit notes. Keep is useful for planning road trips, managing shopping lists, and brainstorming. When you check off an item on the list, Keep moves it to the bottom.

Dropbox Paper vs Google Keep: In-Depth Comparison

In Dropbox Paper, invite people by clicking the Invite button. Additionally, you can share the document in a Slack channel. Paper also integrates with various commercial and enterprise solutions.

Dropbox Paper vs Google Keep: In-Depth Comparison

You can control permissions in Paper to limit the invitee’s abilities to comment, share, or edit. You can restrict invitations to those who received them or to anyone with a link.

Dropbox Paper vs Google Keep: In-Depth Comparison

Paper allows you to comment on images, paragraphs, and other elements in your document, making it simple to assign tasks and collaborate in real time.

4. Integration

Dropbox Paper has achieved integration with third-party apps, but interestingly enough, it does not integrate directly with Dropbox itself. As a result, the folder structure of Paper operates independently from Dropbox, meaning that your files and documents (notes) will reside in separate locations.

Please note that the aforementioned discussion focuses solely on document organization and folder structure.

See also  Can Employers Really See What’s On Your Personal Facebook?

Comparatively, Google has taken a similar approach with Keep, which functions in conjunction with all Google apps such as Docs and Slides. However, Keep is treated as a distinct product and is not integrated within Google Drive.

Dropbox Paper vs Google Keep: In-Depth Comparison

Both Keep and Paper work with Google Calendar. Paper also works with Office 365 calendar.

Dropbox Paper vs Google Keep: In-Depth Comparison

Google Keep allows users to create time or location-based reminders. The location-based reminder is helpful for remembering errands near specific places, such as a gas station or ATM.

Dropbox Paper vs. Google Keep

If you’re looking for a quick note-taking app that works with Google apps, Google Keep is powerful. For an enterprise solution where you collaborate with multiple people across projects and apps, Dropbox Paper is better.

Paper’s ability to integrate with many third-party apps is a major advantage. The real question is, which one will you use? Maybe try both.

Next up: Do you use Google Keep? Want to create a nested list in a note? Here’s a simple way to do it.

Leave a Comment