Clockify vs Toggl: Which Is a Better Time Tracking App

Clockify vs Toggl: Which Is a Better Time Tracking App

Time is a crucial resource. Make time for what matters in the long run. Focus on what deserves attention instead of wasting it on trivial things. Time tracking apps can help with that. We’ll cover two apps: Clockify and Toggl. Clockify is free to use and has essential features. Toggl is a more advanced app with additional features and pricing plans. As Jack Kornfield said, “The problem is, you think you have time.”

1. Design and UI

Both Clockify and Toggl have succeeded in keeping their web and mobile app UI clean, accessible, and easy to use. The UI is almost identical for the web version, with a timer, recent time entries, and organized shortcuts in the left sidebar.

Creating a new entry and starting the timer is quick and efficient, allowing you to focus on your work.

Toggl’s mobile app surpasses Clockify’s by allowing users to not only use the timer and view past entries but also access reports and a calendar. The calendar integrates with Google Calendar.

The timer functions the same way on both platforms.

2. Clients, Teams, Projects, and Tasks

Creating clients, teams, and projects is the same under both time tracker apps. Select the option from the sidebar and click on Add to add a new name.

Clockify vs Toggl: Which Is a Better Time Tracking App

Here is how the hierarchy works:

First, create clients, individuals or companies you are working for.

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Under clients, create projects for different jobs.

In my case, these include ideation, writing, and proofreading.

I recommend keeping things simple.

In Toggl, I appreciated being able to color-code projects, but that functionality is not available in Clockify.

Clockify vs Toggl: Which Is a Better Time Tracking App

In the screenshot above, creating too many projects and mixing personal and professional ones can be confusing. You won’t need to use the timer for everything you do in your life. Keep it focused on tracking important things or areas for improvement.

Toggl offers an additional feature: Tasks. You can use them to further divide your projects. For example, if you’re working on a website project, tasks can include making a logo, icons, content, and server optimization. This can be particularly helpful depending on your field of work. You can mark each task or project as billable or non-billable and select your preferred currency.

Clockify vs Toggl: Which Is a Better Time Tracking App

You can assign tasks to team members and set deadlines. This provides an overview of who is working on what and when each task is scheduled to finish. It is more useful for teams.

Additionally, you can use tags to mark tasks or projects as ‘mobile’ or ‘desktop’ depending on where you are working.

3. Logging Time

You wanted a time tracking app to log time. Toggl and Clockify do things similarly, with subtle differences. Use the Timer to mark the project you’re working on and leave the counter on.

Clockify vs Toggl: Which Is a Better Time Tracking App

You can enter time manually, which is useful in case you forgot to log time or need to correct previous entries. Toggl sends reminders if the timer is inactive for too long, giving you a gentle nudge.

Clockify vs Toggl: Which Is a Better Time Tracking App

The browser extension has a hidden feature called Idle Time. If the Timer is running, but no activity is detected for too long on your desktop/laptop, Toggl will calculate idle time and ask you to deduct that time automatically from the total logged time. Smart and useful.

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4. Toggl Features

The Pomodoro technique is a popular method for boosting productivity. It involves taking a short 5-minute break every 25 minutes. Toggl includes this feature in its free browser extension, allowing you to pause the timer during breaks. This is especially convenient for those who use the Pomodoro technique. Clockify also offers a similar feature, but it is only available in the Mac app.

Clockify vs Toggl: Which Is a Better Time Tracking App

Toggl has a Timeline feature that tracks the websites you visit and the time spent on each. It’s a great way to monitor your social media usage. Additionally, Toggl integrates with Google Calendar, sending you reminders on your smartphone for easy tracking of calendar events and tasks.

Clockify vs Toggl: Which Is a Better Time Tracking App

The Clockify Chrome extension is currently developing a Pomodoro timer, Reminders, and Idle detection. Additionally, Clockify includes an Attendance feature tracker to identify individuals on vacation for a specific date.

5. Pricing, Platform, and Integration

Clockify is free. There is no charge for individuals or teams. The Plus plan, priced at $10/month per workspace, enables team leaders to set goals and reminders, lock timesheets, and create private entries.

The Premium plan, priced at $30 per workspace, offers alerts, project templates, and editing features. Clockify also provides a self-hosted version for companies seeking greater data control, priced at $450/month.

Clockify vs Toggl: Which Is a Better Time Tracking App

Toggl’s free plan includes Pomodoro Timer, Idle Detection, and Timeline features. The Starter plan costs $9 per user per month and allows you to add tasks, set alerts, and access advanced reports. For $18 per user per month, the Premium plan offers team management, tracking reminders, user roles, and access level control.

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Clockify and Toggl differ in pricing. Clockify charges based on workspace, while Toggl charges per user. This makes Toggl more expensive but also more feature-rich.

Both Toggl and Clockify integrate with various apps and services such as Trello, Asana, Any.do, and Basecamp. They also provide mobile apps for Android and iOS, browser extensions for Firefox and Chrome, and desktop apps for Windows, Linux, and macOS.

Time Up!

Clockify is a solid free app without ads. Toggl offers additional features that may be unnecessary. Both apps are well designed. Toggl offers more features for individuals, which Clockify is still developing. Clockify has a costly self-hosted version. Toggl provides more control but is not cost-effective for large user numbers compared to Clockify.

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