Change Auto-Check Time for Send Receive Mails in Outlook

Change Auto-Check Time for Send Receive Mails in Outlook

How often do you check your email? For me, it’s like every 5 minutes (yeah, I plan on buying ‘The Email Addict’s Guide to Life’ after I finish this post). And since I use MS Outlook as my desktop client, it automatically syncs with my accounts every 5 minutes.

By default, the tool sends and receives emails every 30 minutes. If you prefer a different frequency, read on to learn how to change the settings.

Cool tip: Are you a Windows Phone 8 user? Learn how to set up and manage email sync on your device.

We will use MS Outlook 2013 for demonstration in this tutorial. The steps are the same on all previous versions.

Step 1: Go to the backstage view by clicking on File.

Step 2: On the left pane of the backstage view, click on Options. This will open the Outlook Options modal window.

Change Auto-Check Time for Send Receive Mails in Outlook

Step 3: You will see a menu on the left. Click on Advanced.

Change Auto-Check Time for Send Receive Mails in Outlook

To review the provided text and eliminate redundant words and phrases to enhance readability and clarity, here is the revised version:

Step 4: Scroll down to the send and receive section on the right side of the window.

Change Auto-Check Time for Send Receive Mails in Outlook

Note: Checking Send immediately when connected means that when you are connected to the internet, the time interval rule won’t apply to messages you send out of your system. It will always be active to send. Step 5: Click on the Send/Receive button to launch Send/Receive Groups window. As an alternate, you could skip all of the above and use Ctrl + Alt + S to open this window directly.

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Change Auto-Check Time for Send Receive Mails in Outlook

Step 6: Select the group for which you wish to make the change. A group is defined by the set of accounts linked to it. The default group, called “All Accounts,” includes all accounts. You can create custom groups and choose which accounts to include.

Make sure to check the “Schedule an automatic send/receive every N minutes” box. There is also an offline version of this setting.

Adjust the time interval as desired.

Change Auto-Check Time for Send Receive Mails in Outlook

I have checked the “Include this group in send/receive (F9)” option, allowing me to easily sync all the accounts on demand by pressing F9. The UI options for this are displayed in the image below.

Conclusion

If you are not an MS Outlook user, you now have a reason. The sync up process is truly automatic with user defined frequency. Additionally, the desktop notifications act as interruptions to help you stay on top of your emails.

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