7 Best Fixes for Microsoft Word Not Printing on Mac

7 Best Fixes for Microsoft Word Not Printing on Mac

Microsoft Word allows you to create and print documents on your Mac. There are compact printers available that are suitable for Mac and are easy to connect. However, what if you are unable to print the Microsoft Word document?

If you find yourself in a situation where a printing job is stuck on your Mac and you need to submit or share an important document, it can quickly become a nightmare. To help you avoid this predicament, we will provide you with the best fixes for when Microsoft Word is not printing on Mac.

1. Check if the Printer and Mac Are Connected to the Same Wi-Fi

If you use a Wireless Printer with your Mac, make sure both are connected to the same Wi-Fi network. Your Mac uses the AirPrint feature for wireless printing. Sit closer to the printer without thick walls or obstructions. Once the Mac and printer are on the same network, printing will be easy. If not, refer to the next solution.

2. Check if the Print Function Is Paused

Next, you’ll need to check if the Print function is paused on your Mac. While printing a document, you can pause the function by clicking the X icon next to the progress bar. This is useful if you need to interrupt printing. To resume the Print function for Microsoft Word on your Mac, follow these steps:

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1. Open your Microsoft Word document.

2. Press Command + P to open the Print window.

3. Click Print at the bottom-right corner.

4. Click Resume and check if the document prints.

7 Best Fixes for Microsoft Word Not Printing on Mac

3. Delete and Add the Printer Again

Another way to fix this problem is to delete and add your printer again. It’s like removing a background app to give it a fresh start. Adding the printer will also download all the driver files again to your Mac.

Step 1: Press Command + Spacebar to open Spotlight Search, type System Settings, and press Return.

Step 2: Scroll down the left menu and click on Printers and Scanners.

Step 3: Click on your printer name on the right side.

Step 4: Click on Remove Printer at the bottom-left corner.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 5: Click Remove to confirm your choice.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 6: After removing, click on Add Printer, Scanner or Fax. You may wait a few seconds or a minute in between.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 7: In the Add Printer window, select your Printer.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 8: Wait and click Add.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 9: After your Mac adds the printer, close the window and try printing your Word document.

4. Reinstall Your Printer Driver Files

Adding the printer to your Mac again will reset its settings. If it still doesn’t work, you may reinstall the driver files. The old files may still reside on your Mac. Here’s how to do it.

Step 1: Press Command + Spacebar to open Spotlight Search, type System Settings, and press Return.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 2: Scroll down the left menu and click on Printers and Scanners at the bottom.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 3: Right-click on your printer name and select Reset Printing System.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 4: Close the window and click Go in the Menu Bar.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 5: Select Go To Folder from the options.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 6: Enter the file path in the Search Bar.

/Library/Printers

Step 7: In the Printer folder, press Command + A to select all the files.

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7 Best Fixes for Microsoft Word Not Printing on Mac

Step 8: Click File in the top-left corner.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 9: Select New Folder With Selection.

7 Best Fixes for Microsoft Word Not Printing on Mac

A new folder named New Folder With Items will be created.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 10: Close the window and reinstall your Printer by following the steps mentioned in the previous solution.

7 Best Fixes for Microsoft Word Not Printing on Mac

Your Mac will install new Printer Driver files.

After you install those driver files, delete the New Folder With Items.

Open Microsoft Word and try printing your document.

7 Best Fixes for Microsoft Word Not Printing on Mac

5. Replace Printer Preference Files

The Printer Preference files may have become corrupt or messed up on your Mac. You can try replacing the Printer Preference files by following these steps:

1. On your Mac desktop, create a new folder and name it Print Preferences.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 2: Click Go in the top Menu Bar on the desktop.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 3: Press Option and click on Library in the list of options.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 4: Open the Preferences folder.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 5: Click the Search icon and type “com.apple.print.”

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 6: Select all files ending with ‘.plist’ in the Preferences folder.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 7: Drag and drop all files to the Print Preferences folder on the desktop.

Step 8: Close the window and click the Apple icon at the top-left corner.

Step 9: Click on Restart.

Step 10: After your Mac restarts, open Microsoft Word and check if the problem is solved.

7 Best Fixes for Microsoft Word Not Printing on Mac

6. Boot Your Mac in Safe Mode

Safe Mode checks and removes third-party app interference preventing macOS from functioning properly. The Print function is part of macOS, so try booting your Mac in Safe Mode to solve the problem.

For Macs With Apple Silicon

Step 1: Click the Apple icon in the top-left corner.

Step 2: Click Shut Down.

7 Best Fixes for Microsoft Word Not Printing on Mac

After your Mac shuts down, press and hold the Power Button till you see the two startup options – Macintosh HD and Options. Select Macintosh HD while holding the Shift key and select Continue In Safe Mode.

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7 Best Fixes for Microsoft Word Not Printing on Mac

Step 5: After your Mac boots up, open Microsoft Word and check if the problem is solved.

7 Best Fixes for Microsoft Word Not Printing on Mac

For Macs With Intel Chip

Step 1: Click the Apple icon in the top-left corner.

Step 2: Click Restart.

Step 3: When your Mac restarts, press and hold the Shift key.

Step 4: Release the Shift key when you see the login window.

Step 5: Open Microsoft Word and check if the problem is solved.

7 Best Fixes for Microsoft Word Not Printing on Mac

7. Update macOS

The last resort for fixing this problem is checking for any pending macOS. This will eliminate any bugs or glitches with the Print function that are causing this issue on your Mac.

Step 1: Press Command + Spacebar to open Spotlight Search, type System Settings, and press Return.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 2: Click on General in the left menu.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 3: Click Software Update.

7 Best Fixes for Microsoft Word Not Printing on Mac

Step 4: If an update is available, download and install it.

After installing the update and restarting your Mac, check if the problem is solved.

Print Word Docs on Mac

To avoid printing issues with Microsoft Word documents on Mac, use these solutions. Protect your documents by referring to our guide on adding a password to Microsoft Word documents on both Mac and Windows.

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