5 Great Tips For Dealing With Different Versions of MS Office

5 Great Tips For Dealing With Different Versions of MS Office

The MS Office suite has matured in features and functionalities over the years. However, a concern with upgrades is the compatibility of new versions with older ones.

5 Great Tips For Dealing With Different Versions of MS Office

If you use different versions of MS Office or collaborate with others who use a different version, you often encounter this issue. However, there are a few things you can remember and practice to reduce the risk of concerns. Here’s what they are.

1. Know the File Formats

Office 2007-2013 uses different file extensions compared to Office 97-2003. They have an added ‘x’ at the end, indicating the use of Extensive Markup Language (XML).

MS Office Tool: 97-2003 2007-2013

MS Word: doc docx

MS Excel: xls xlsx

MS PowerPoint: ppt pptx

2. Work in Compatibility Mode

When opening a 97-2003 file in a 2007-2013 product, it opens in compatibility mode. You can continue working in that mode to not introduce unsupported features. Note that in compatibility mode, you cannot use 2007-2013 features. If you plan to share your document with someone using 97-2003, you should work in compatibility mode.

3. Convert for New Features

To share the lower version of the file, convert it first. This will allow you to benefit from the new features of the higher software version.

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To convert your document, navigate to File -> Info -> Convert, as shown in the diagram. This will replace the original file with the converted version.

5 Great Tips For Dealing With Different Versions of MS Office

4. Check for Issues

Suppose you’ve worked on a document from 2007-2013 and need to share it with someone using 97-2003. You may have used unsupported features during your work. Before sharing, it’s advisable to check for issues. This mitigates the risks of losing data and formatting. Simply click on File -> Info -> Check for Issues and rectify any flagged items.

5 Great Tips For Dealing With Different Versions of MS Office

5. Save as 97-2003

Opting to save the document as a 97-2003 document, despite working on a higher version, will prompt the software to check for compatibility and notify the user if any issues are found. Sharing files will never be a concern. Additionally, if you don’t have MS Office installed, you can still open these files without any worries.

Conclusion

If your work requires collaboration with people using different versions of MS Office, keep in mind these few basic things. With a few additional steps, you can avoid confusion caused by compatibility issues.

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