4 Ways to Transfer Notes From Mac to Mac

4 Ways to Transfer Notes From Mac to Mac

Apple Notes is Mac’s most efficient note-taking app, but it offers limited flexibility for efficiently sharing notes. Transferring multiple notes from one Mac to another can be challenging.

4 Ways to Transfer Notes From Mac to Mac

There are workarounds to share or transfer your notes. Here are four ways to transfer notes from one Mac to another.

1. Use AirDrop to Share Individual Notes Between Macs

If you have both MacBooks nearby and want to quickly share notes, AirDrop is the easiest way. However, note that AirDrop only allows you to share one note at a time. Here are the steps to move notes from one MacBook to another using AirDrop: Step 1: Launch the Notes app on your Mac and go to the note you want to share via AirDrop.

4 Ways to Transfer Notes From Mac to Mac

Step 2: Right-click on the note and select Share Note.

4 Ways to Transfer Notes From Mac to Mac

Step 3: Send the Copy via AirDrop.

4 Ways to Transfer Notes From Mac to Mac

Step 4: Select another Mac to share with.

4 Ways to Transfer Notes From Mac to Mac

Now, accept the transfer from the other Mac by clicking on Accept.

4 Ways to Transfer Notes From Mac to Mac

That’s it! The note will directly appear in the Notes app of the other Mac.

4 Ways to Transfer Notes From Mac to Mac

2. Use Exporter: A Third-Party App

macOS allows you to import and export notes, but with a slight twist. The thing is, macOS doesn’t natively support bulk exporting of notes. However, you can easily import multiple notes to your Mac. Therefore, you’ll need a third-party app to transfer notes from one Mac to another.

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Exporter is an app that can seamlessly export all notes on your Mac at once. Simply download the app on the Mac from which you want to export notes, and follow these steps:

Step 1: Launch Exporter on your Mac.

4 Ways to Transfer Notes From Mac to Mac

Step 2: Click Format in the menu bar.

4 Ways to Transfer Notes From Mac to Mac

Step 3: Select HTML format to export notes.

4 Ways to Transfer Notes From Mac to Mac

Step 4: Click the export button.

4 Ways to Transfer Notes From Mac to Mac

Step 5: Select a directory for export and click Export Here. For example, we’ve selected Desktop.

4 Ways to Transfer Notes From Mac to Mac

Step 6: Wait for Exporter to finish exporting your notes.

4 Ways to Transfer Notes From Mac to Mac

Once you have exported notes, transfer the folder to another Mac using an external drive or AirDrop. Then, follow these steps to import the notes: Open Notes on the desired Mac and click File in the menu bar.

4 Ways to Transfer Notes From Mac to Mac

Step 8: Import to Notes.

4 Ways to Transfer Notes From Mac to Mac

Step 9: Go to the directory where you’ve stored the exported notes folder.

4 Ways to Transfer Notes From Mac to Mac

Step 10: Select notes and click Import.

Tip: Hold Cmd key and click notes to select multiple notes in a folder.

4 Ways to Transfer Notes From Mac to Mac

Step 11: A pop-up will appear on the screen. Click Import to confirm.

4 Ways to Transfer Notes From Mac to Mac

All imported notes will appear in a new folder in the Notes app named ‘Imported Notes’.

4 Ways to Transfer Notes From Mac to Mac

3. Export Notes as PDF

Don’t want to import notes to the Notes app on your Mac but still need access to them? No worries! You can convert and share individual notes as PDFs directly from your Mac, eliminating the need for a third-party app.

Let’s dive into the simple steps to achieve this:

Step 1: Open Notes on your Mac, select a note that you want to export, and click File in the menu bar.

4 Ways to Transfer Notes From Mac to Mac

Step 2: Export as PDF.

4 Ways to Transfer Notes From Mac to Mac

Select a directory for export and click Save.

4 Ways to Transfer Notes From Mac to Mac

The exported note will appear as a PDF at the selected location.

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4 Ways to Transfer Notes From Mac to Mac

Now you can use an external drive, AirDrop, or email to share this note to your other Mac.

4. Sync Notes With iCloud

If you are switching from one Mac to another, you may be wondering how to share notes. Luckily, macOS allows you to back up notes and other items on iCloud, which can easily be restored on your new Mac.

Here are the steps to follow:

Step 1: Open System Settings on your Mac and navigate to Apple ID > iCloud.

4 Ways to Transfer Notes From Mac to Mac

Review Step 2: Click on Show All.

To proceed with Step 2, click on Show All.

4 Ways to Transfer Notes From Mac to Mac

Reviewing content and eliminating redundant words and phrases is an essential skill for any writer. It improves readability and conciseness, capturing readers’ attention more effectively. So, let’s get started.

To begin, let’s look at the text you’ve provided and highlight areas where we can enhance clarity and eliminate redundancy.

“{INPUT}{KEYWORDS}”

Now, let’s examine each section separately and make the necessary adjustments.

1. “{INPUT}”

– We can remove this phrase as it doesn’t provide any additional information.

2. “{KEYWORDS}”

– While keywords are important for search engine optimization, we don’t need to mention them explicitly in this context.

By reviewing and refining content, we can eliminate unnecessary words and phrases, allowing readers to absorb information more easily.

4 Ways to Transfer Notes From Mac to Mac

To sync your Mac, follow these steps:

1. Enable the Sync toggle in Step 4.

2. Click Done to complete the process.

4 Ways to Transfer Notes From Mac to Mac

Step 5: Go to the new Mac, sign in with the same Apple ID, and repeat the steps to sync all the notes to your new Mac from the previous one.

FAQs Related to Notes on Mac

1. Why are my notes not showing on my other Mac when using iCloud for backup?

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It can happen for various reasons, such as slow internet or disabled note syncing. Try signing out of your Apple ID and signing back in again to check if the problem persists.

2. How to backup Mac notes to an external hard drive?

You can use a third-party app or convert the note to PDF following the steps in this guide to back up the notes to an external drive. When using the third-party app, choose HTML as the export format.

Transfer Notes Effortlessly

If you want to import and export notes in bulk, you must use a third-party app or sync using iCloud. On the other hand, if you want to transfer selected notes from your Mac, you should use AirDrop or convert the selected note to PDF. These are the four best ways to transfer notes from Mac to Mac; go ahead and use them according to your requirements. Happy note-taking!

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