4 Ways to Share Google Form Responses With Others

4 Ways to Share Google Form Responses With Others

Google Forms offers various methods to share responses with other people. These include adding them as collaborators, sharing the linked Google Sheet, or sharing a PDF or CSV file containing the responses. Now, let’s explore the different ways to share Google Form responses.

4 Ways to Share Google Form Responses With Others

Sharing Google Form results is useful when you want others, like co-workers or friends, to view the results without giving them your Google account details. Use the methods in this post.

1. By Linking Google Forms to Google Sheets and Sharing It

Google Form responses can be saved in Google Sheets. You need to share the Google Sheet with others. First, link Google Forms to Google Sheets. This method allows you to send Form responses to multiple email addresses and share responses without editing Form permissions. Here are the instructions:

Step 1: In your Form, click on the Responses tab.

4 Ways to Share Google Form Responses With Others

Step 2: Click on the Link to Sheets option with the Google Sheets icon in the top-right corner.

Note: If you have already linked a sheet, you will see the View in Sheets button. Click on that and go to Step 4.

4 Ways to Share Google Form Responses With Others

Step 3: A pop-up will appear. Choose ‘Create a new spreadsheet’ to store responses in a new spreadsheet, and click Create.

See also  7 Best Ways to Fix Microsoft Excel Not Opening on Mac

4 Ways to Share Google Form Responses With Others

Step 4: The Google Sheet will open with the responses to your form. Click Share.

4 Ways to Share Google Form Responses With Others

Step 5: Enter the email ID to share the Google Form responses and click Send.

4 Ways to Share Google Form Responses With Others

Note: You can change permissions by clicking on the Editor box and selecting Viewer or Commentor. You can change these permissions later.

4 Ways to Share Google Form Responses With Others

The benefit of using this method is that new responses will automatically show in the linked spreadsheet. The user also won’t have editing permission for your form. Edit Google Forms like a pro.

2. By Adding as a Collaborator

Another way to share Google Form responses is by adding collaborators. They can see and edit your form. Follow these steps:

Step 1: Open your form on a computer.

Step 2: Click the three-dot icon, then select Add Collaborators.

4 Ways to Share Google Form Responses With Others

Step 3: Enter the user’s email address in the ‘Add people and groups’ box and click Done. The recipient will receive an email to access Google Form responses.

4 Ways to Share Google Form Responses With Others

The advantage of this method is that the recipient can view a summary of responses like the original creator. However, the drawback is that the recipient can edit the form too.

3. By Sharing CSV File

Another way to share Google Form responses is by sending a CSV file of the responses. Google Forms has a feature to create an offline CSV file of responses. Here’s how you can do it:

1. Open your Google Form and go to the Responses tab.

4 Ways to Share Google Form Responses With Others

Step 2: Click on the three-dot icon in the Responses panel.

4 Ways to Share Google Form Responses With Others

Step 3: Download responses (.csv) from the menu.

See also  6 Best Ways to Fix No Sound in Google Chrome on Mac

4 Ways to Share Google Form Responses With Others

Step 4: Select the location to download the CSV file. It might be downloaded in the ZIP format. Step 5: Once downloaded, send the ZIP or the extracted CSV file to the recipient via email or any other sharing method.

The advantage of this method is that it works offline and is best used when form responses are closed. However, the drawback is that the responses will not update automatically. You must download and share the CSV file again for any new responses.

4. By Sharing as a PDF

You can share Google Form responses as a PDF file. Follow these steps to create and share the PDF file:

1. Open your Google Form and go to the Responses tab.

4 Ways to Share Google Form Responses With Others

Step 2: Click on the three-dot icon next to the Send button and select Print.

4 Ways to Share Google Form Responses With Others

Step 3: The responses will open in a new tab. Use the Ctrl + P keyboard shortcut to open the Print preview window.

Step 4: Click on the drop-down box next to Destination and select Save as PDF. Then, click on the Save button to download the PDF.

4 Ways to Share Google Form Responses With Others

Email the PDF file with the responses or share it in instant messaging apps like WhatsApp, Slack, etc. This method works offline, so the responses will not update automatically.

Bonus Tip: Share Google Forms Responses with Multiple Email Addresses

Google Form response notifications can be sent to multiple email addresses by using a third-party add-on called Email Notifications for Google Forms. By default, Google will only send notifications to the form creator. However, with this add-on, you can specify multiple recipients to receive email notifications whenever a new response is added. We have a detailed guide available on how to use this add-on to set up and customize Google Form response notifications for multiple emails.

See also  5 Best Adobe Acrobat Pro Alternatives for PDF Editing on Windows 10

Create Amazing Google Forms

Here are the best methods to share Google Form responses with others. Before you go, learn how to create an RSVP and online survey in Google Forms.

Leave a Comment