4 Quick and Innovative MS Word Productivity Tips

4 Quick and Innovative MS Word Productivity Tips

But do you really know everything about MS Word? In a recent study, Microsoft surveyed its users to determine what features they would like to see in the next version of the software. Surprisingly, respondents requested features that already exist; they just weren’t aware of them.

Perhaps the same is true for these efficient and creative MS Word productivity tips that I’m about to share. Take a look.

Note: The screenshots provided are from MS Word 2010, but these tips should also work with the 2007 version.

Save All Open Word Documents (And Close Them Too)

Let’s say you have multiple Word documents open. You can choose to save and close them individually. But if there are too many, this tip can save time.

The “Save All” and “Close All” commands are not part of the default Ribbon. However, you can add them easily.

1. Go to File –> Options –> Customize Ribbon. Select “Commands Not in the Ribbon”.

2. Scroll down, add “Save All” to your toolbar by clicking “Add”. Similarly, add “Close All” from the same list to the Ribbon.

4 Quick and Innovative MS Word Productivity Tips

3. You can add these two commands to the Quick Access toolbar by customizing it.

Recover an Unsaved Word Document

This is a useful MS Word tip for those instances when you accidentally close a document without saving it. It’s easy to recover the unsaved document in just a few seconds:

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1. Go to File – Info – Manage Versions.

2. Click the dropdown and select Recover Unsaved Documents.

4 Quick and Innovative MS Word Productivity Tips

MS Word takes you to the directory where it keeps a copy of the draft document. Select the one you want and open it as a fresh document. Now, don’t forget to save it!

Arranging Multiple Word Documents to Improve Workflow

If you have multiple Word documents open on your desktop, you can quickly order them to view them together.

4 Quick and Innovative MS Word Productivity Tips

Go to the View tab on the Ribbon and click the Arrange All button. Word re-organizes all the documents by tiling them on the screen as in the screenshot above.

4 Quick and Innovative MS Word Productivity Tips

Word does not tile a minimized document. So, you can keep the document you don’t want tiled – minimized. Clicking on the maximize button of a document restores its previous state.

Always Keep A File Pinned To The Recent Documents List In MS Word

The Recent documents list for MS Word 2010 is located in the File menu. It includes all Word files you have opened recently. To permanently pin a specific file to the list, click the push pin icon next to it. To unpin the document, click the icon again. Pinning a frequently opened file allows for faster access.

4 Quick and Innovative MS Word Productivity Tips

Here are four tips to help you improve your MS Word skills. Share your favorite tips in the comments.

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