4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Microsoft PowerPoint offers several features to create impactful presentations. You can add Captions to a video in your PowerPoint presentation for better audience understanding. Another great feature is adding a PDF file to your presentation.

Including a PDF file can provide more information in your slide(s). This post will show the steps to insert a PDF into Microsoft PowerPoint on your Windows PC. The feature is supported by PowerPoint for Microsoft 365, PowerPoint 2021, 2019, 2016, and 2013.

Before Getting Started

We recommend checking if you are using the updated version of PowerPoint on your Windows 11 PC. This will help attach the latest PDF versions in your presentation smoothly.

1. Add PDF to Powerpoint as an Image

The first method for adding a PDF file to your PowerPoint presentation is by adding it as an image. This is useful when your PDF file contains a single document or when you want to focus on a specific portion of your PDF that has multiple pages.

Step 1: Open your PDF file and scroll to the portion you want to highlight in your PowerPoint presentation.

Step 2: Without minimizing the PDF window, click the Windows Search icon on the Task bar and type “PowerPoint”. Press Enter.

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Step 3: Open the PowerPoint file where you want to include the PDF.

Step 4: Click on Insert at the top right.

Step 5: Select Images.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Step 6: Click Screenshot.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Step 7: Check the Available Windows option for a preview of your PDF file window.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Step 8: Click on Screen Clipping.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

You will now see a transparent PDF file with the Mouse Pointer displayed as a Plus icon.

Step 9: Capture a screenshot of your PDF by clicking and dragging.

Your PDF image will then appear in the PowerPoint slide.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

You can change the size of the image by selecting it.

2. Add PDF to Powerpoint as an Object

To add your PDF file to PowerPoint, follow these steps:

1. Click the Window Search icon on the Task bar and type “PowerPoint.” Press Enter.

2. Add your PDF file as an object or icon on your PowerPoint slide.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Step 2: Open the presentation file where you want to add the PDF.

Step 3: Click Insert on the top-left.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Step 4: Click on Object in the Insert tab.

Step 5: In the Object window, select ‘Adobe Acrobat Security Settings Document’ under Object Type.

Step 6: Click on Create From File on the left side.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Step 7: Click Browse to select your PDF file.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Step 8: Attach the PDF file and click on ‘Display as icon’.

Change the icon for the PDF file in the PowerPoint slide.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Step 9: Click Ok at the bottom right to confirm.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Your PDF file icon will be visible on your selected PowerPoint slide.

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3. Add PDF to PowerPoint as a Link

This is another way to link your PDF file inserted as an object in the PowerPoint slide. This will open your file in a separate window on your Windows PC.

Here are the steps:

Step 1: Click the Windows Search icon on the Taskbar, type “PowerPoint,” and press Enter.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Review: Open the PPT file where you inserted the PDF as an object. Click the PDF file icon on your slide. Click Action under the Insert tab.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Step 5: Select the Mouse Click or Mouse Over tab.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Mouse Click will open the PDF after clicking on its cover. Mouse Over will open the PDF when you hover the cursor on the icon.

Step 6: Select Object Action and select Open from the drop-down menu.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Step 7: Click Ok to confirm.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

4. Add PDF to PowerPoint as a Slide

You can add your PDF as a slide in your PowerPoint presentation by converting it to a PowerPoint file on your Windows PC. Here’s how to do it:

1. Open the SmallPDF website in a browser on your Windows 11 PC.

2. Select your PDF file and convert it to PowerPoint format.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Step 3: Download the converted PowerPoint file from your browser, then open it on your Windows 11 computer.

Step 4: On the left side, go to the Slide tab and select the slides you want to copy by pressing Shift + Mouse Click.

4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Step 5: Press Control + C to copy the slides.

Step 5: Open the PowerPoint presentation file to insert your PDF as a slide.

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4 Best Ways to Insert PDF in Microsoft PowerPoint on Windows 11

Step 6: Select the slide after which you want to paste the selected slides.

Step 7: Press Control + V to paste the slides.

The slides from your PDF will now be pasted into your PowerPoint presentation.

Insert a PDF to a PPT

To add a PDF to your PowerPoint presentation, follow these steps. Also, check out our post on adding a password to your PowerPoint file on Windows.

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