Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Microsoft Excel is a powerful tool with many versions. However, it can still experience glitches and errors. One problem you may encounter is Excel’s inability to print files on Windows 11. Corrupted files, faulty add-ins, and outdated printer drivers are common causes. To solve this issue, we have compiled a list of solutions to help restore compatibility between Microsoft Excel and your printer.

1. Save Your Excel File in XPS Format and Try Again

The XPS format is Microsoft’s alternative to PDF. If Excel is not responding to print requests, save your file in the XPS format and try again. Microsoft TechCommunity forum users fixed the issue with this workaround. If you’re in a rush, try this method.

Step 1: Open the Excel file you want to print and click the File menu.

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Step 2: Go to the Print tab and select Microsoft XPS Document Writer from the Printer drop-down menu. Step 3: Click Print.

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Step 4: Save your Excel file in the XPS format when the ‘Save Print Output As’ dialog appears and it will print without any issues.

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

2. Try Printing Another File

The file you’re trying to print may have corrupt graphics or fonts. In such cases, Excel may fail to print or crash while attempting to do so. To rule out this possibility, try printing another file. If it works, there might be a problem with the original file.

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3. Open Excel in Safe Mode

Using Excel in safe mode disables certain features and settings, including add-ins. You can print an Excel file in safe mode to troubleshoot add-in-related issues.

To launch Excel in safe mode, press Windows key + R to open the Run dialog. Type “excel -safe” and press Enter.

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Check if Excel prints your file in safe mode. If it does, one of the third-party add-ins is to blame. You can disable all add-ins and re-enable them individually to isolate the culprit.

Step 1: Launch Excel app and click the File menu.

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Step 2: Select Options from the bottom-left corner.

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Step 3: In Excel Options, go to the Add-ins tab. Choose COM Add-ins from the Manage drop-down menu. Click Go.

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Review:

Step 4: Uncheck all the Add-ins and click OK.

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Restart Excel and enable your add-ins one at a time. Print a test page after enabling each add-in to identify the one causing the issue.

Office apps are designed to work easily with the printer. Even a minor issue with your printer driver can affect Excel and lead to problems. To avoid this, ensure that your printer driver is up to date and functioning properly.

Step 1: Right-click on the Start icon and select Device Manager.

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Step 2: Double-click Print queues to expand it. Right-click your printer and select Update driver.

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Follow the on-screen prompts to update the printer drivers. Try printing your file again.

Updating the driver does not help, try removing your printer and re-adding it. Here’s how:

Step 1: Open the Start menu and click the gear-shaped icon to launch the Settings app.

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Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Step 2: Go to Bluetooth & devices in the left sidebar and select Printers & scanners.

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Step 3: Select your printer from the list.

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Step 4: Click Remove button at top to delete printer.

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Step 5: Return to the Printers & scanners menu and click on Add device. Follow the on-screen prompts to add your printer again.

Microsoft Office has a repair tool for issues with Office apps. If nothing else works, repair Microsoft Office by following these steps:

1. Right-click the Start icon and select Installed apps.

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

Step 2: Scroll down to find the Microsoft Office product. Click the three-dot menu icon and choose Modify.

Step 3: Choose Quick Repair and click Repair.

Top 6 Ways to Fix Unable to Print From Microsoft Excel on Windows 11

If the problem continues, conduct an Online Repair as mentioned above. This will perform a more thorough repair and resolve any Office app issues.

One of these solutions should end your printing problems in Microsoft Excel. However, if you continue to experience printing issues in other apps and programs, read our guide on troubleshooting your printer’s connection with Windows 11.

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