Top 6 Ways to Fix Text Replacement Not Working on Mac

Top 6 Ways to Fix Text Replacement Not Working on Mac

macOS has a text replacement feature that allows you to create shortcuts for commonly used sentences. However, there are cases where text replacement may not function properly. To resolve this issue, here are 6 effective methods to fix text replacement on Mac.

Top 6 Ways to Fix Text Replacement Not Working on Mac

Text replacement is a useful tool that can save you time when typing. It allows you to create shortcuts for frequently used text snippets, like your address, email ID, and templates. These shortcuts sync via iCloud and are available on all your Apple devices, including iPhone and iPad.

1. Check App Compatibility

Despite being a built-in feature on macOS, text expansion doesn’t work with all apps as it requires developers to enable this feature. Before troubleshooting, ensure that your apps support text expansion.

Step 1: To check an app’s compatibility, open the app and click “Edit” in the Menu Bar.

Top 6 Ways to Fix Text Replacement Not Working on Mac

Step 2: Locate the Substitutions submenu. If it’s available, your app supports text replacement on Mac.

Top 6 Ways to Fix Text Replacement Not Working on Mac

2. Enable Text Replacement for Compatible Apps

If your apps support text expansion but it’s not working, the feature may be disabled. To enable text replacement for compatible apps, follow these steps:

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1. Launch the app and open the Edit menu.

2. Click on Substitutions.

Top 6 Ways to Fix Text Replacement Not Working on Mac

Step 2: Check if there’s a tick mark next to Text Replacement or not.

Top 6 Ways to Fix Text Replacement Not Working on Mac

Step 3: Click on Text Replacement to enable it.

Top 6 Ways to Fix Text Replacement Not Working on Mac

3. Use Spotlight for Quick Insertion With Incompatible Apps

Several popular apps, like Microsoft Word, don’t support text replacement in macOS. While you can’t enable this feature in these apps, you can use a hack to overcome the issue.

Here’s the hack:

Step 1: In an incompatible app like Microsoft Word, press CMD+Space to bring up Spotlight.

Top 6 Ways to Fix Text Replacement Not Working on Mac

Step 2: Use your text shortcut to expand the text inside Spotlight.

Top 6 Ways to Fix Text Replacement Not Working on Mac

Step 3: Use the Cmd+A shortcut to select the text and then Cmd+C to copy it. Hit Escape on your keyboard to dismiss Spotlight.

Top 6 Ways to Fix Text Replacement Not Working on Mac

Step 4: Use the Cmd+V keyboard shortcut to paste the copied text.

Top 6 Ways to Fix Text Replacement Not Working on Mac

4. Add a New Text Replacement Item and Delete It

If text replacement is not working in a compatible app, the feature is not working correctly. Users have reported that adding and deleting a text replacement item generally fixes the issue.

Step 1: Click on the Apple icon in the top-left and open System Preferences.

Top 6 Ways to Fix Text Replacement Not Working on Mac

Step 2: Go to System Preferences page and select Keyboard.

Top 6 Ways to Fix Text Replacement Not Working on Mac

Step 3: Click on Text and then on the + button.

Top 6 Ways to Fix Text Replacement Not Working on Mac

Step 4: Fill in Replace and With columns with any value.

Top 6 Ways to Fix Text Replacement Not Working on Mac

Step 5: Select the newly added item and click the minus (-) button to delete it.

Top 6 Ways to Fix Text Replacement Not Working on Mac

Step 6: Try text replacement in supported apps.

To solve the issue with text replacement not working, update your Mac to the latest macOS version. Apple regularly releases updates to macOS to add features and fix bugs. Updating to the latest version ensures you have the latest bug fixes from Apple.

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Step 1: Click the Apple icon at the top-left and select System Preferences.

Top 6 Ways to Fix Text Replacement Not Working on Mac

Step 2: Click on Software Update to open it.

Top 6 Ways to Fix Text Replacement Not Working on Mac

Step 3: If an update is available, click Update Now to update your Mac.

Top 6 Ways to Fix Text Replacement Not Working on Mac

6. Restart Your Mac

The final step is to restart your Mac for the changes to take effect. To do this, click the Apple menu in the top left corner and select Restart.

Top 6 Ways to Fix Text Replacement Not Working on Mac

Fix Text Replacement Not Working On Mac Issue

If you followed the steps above, text replacement should now be working on your Mac. If you’re still having issues, you can try using third-party text expansion apps. These apps not only work everywhere but also offer more features.

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