Microsoft Teams has evolved and continues to add new features, but some users have trouble with old features such as screen sharing. This issue may be caused by various factors depending on the platform you’re using. In this article, we’ll cover all platforms to help you successfully share your screen on Teams.
1. Change Platform
For Microsoft Teams users on older devices with limited resources, try closing all unnecessary apps on Windows to free up RAM and CPU. Windows 10 users can do this through the Task Manager. Simply right-click on the app and select “End task” to shut it down in the Processes tab.
2. CPU Resources
Folks using an old computer or mobile device with limited resources should monitor Teams’ resource consumption. Close all open or background apps on Windows to free up memory and processor resources. Windows 10 users can do this by accessing the Task Manager and selecting the “End task” option for the desired app under the Processes tab. Smartphone users can close open apps as well. Another method to liberate system resources is to perform a reboot. Remember to save any work beforehand.
3. Enabled Screen Sharing
A lot will depend on your screen sharing settings in Teams and the app or window you’re trying to share. Did you create a custom policy? If so, make sure screen sharing is enabled in the settings. By default, most users have this option enabled, regardless of their plan. However, it’s a good idea to double-check your settings.
Microsoft allows you to share your screen in various settings. For example, you can choose to share a specific app or window while keeping other open windows hidden. There is also a dedicated option for PowerPoint.
Are you sharing a presentation? Select the appropriate setting from the drop-down menu within Microsoft Teams. Click the Share button, choose the correct option, and you’re ready to go.
5. Screen Resolution
Several users recently found a resolution issue with Microsoft Teams desktop version. Reducing the screen resolution seems to fix it for now. I hope Microsoft releases a fix soon, but until then, follow these steps:
Step 1: Right-click on your desktop, select Properties, and change the resolution under the Display heading.
Note the current settings in case you want to switch again. However, the Recommended option is usually the way to go.
This sign you out of the Teams app immediately if you are clearing an app-specific cache. In some cases, it will sign you out of all open apps. Save your work before moving forward.
You can easily clear cookies and cache data for a single site on Chrome or any Chromium-powered browser. Additionally, you can clear cache and data from the settings and other browsers like Firefox and Safari. Just search for Teams in the privacy options.
Unfortunately, you cannot clear cache or data on Apple devices such as iPhones and Macs. However, you can clear Teams cache and data on Android. For more details on this process, check out the link provided.
For Windows users, follow these steps:
Step 1: Press the Windows key+E to open File Explorer. Then, type the address below in the top address bar.
Step 2: Delete all files in this folder. Press Ctrl+A to select all and use the Del key to delete them.
Step 3: Repeat the same process and delete files for these Teams folders as well.
Check if you can share your screen using Microsoft Teams now.
If you are part of an organization, you can only share the screen if your admin allows it under Meeting options > Privacy settings. The ‘Who can present’ must be set to ‘Everyone’.
Additionally, note the type of screen that can be shared. The admin can decide if users can share one app or the entire desktop. This is controlled from Meetings > Meetings policies. The admin needs to create a new policy by clicking on Add and selecting the appropriate option from the ‘Screen sharing mode’ menu.
Note that there are separate toggle options for Whiteboard and PowerPoint app. A lot depends on your admin’s decision on user permissions. Inform your admin that you have important content to present in the meeting.
Team Work Is Key
Working from home is the new normal, and apps like Teams play a key role in the transition process. You can host or attend professional meetings and catch up with colleagues worldwide. Teams is reliable, although occasional hiccups are inevitable. If you encounter any issues, please let us know in the comments. Next up, Microsoft Teams offers a Whiteboard feature. Learn how to use it during video calls.
As Fred Humiston, the author behind Twothirds.us, I focus on providing practical and easy-to-follow guides and solutions for a variety of technical issues that people commonly face.
My articles cover a wide range of topics, from troubleshooting out-of-sync audio on TikTok and managing Firestick devices, to understanding the impact of Capcut on video quality and resolving sound issues on Hisense Roku TVs.
I also delve into more general tech tips, like how to block numbers on landlines or use VPNs without Wi-Fi. My goal is to make technology more accessible and less intimidating for everyone, whether you’re a tech novice or a seasoned user. I strive to offer clear, concise, and helpful advice to make your digital experience smoother and more enjoyable.